Diagnostic laptop scan tool solicitation

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) for the procurement of four Truck and Off Highway Laptop Scan Tool diagnostic systems, with the solicitation targeting diagnostic technology for transportation and equipment maintenance. The solicitation number is 5400028013, with bid offers due by April 7, 2025, at 2:30 PM, and vendor questions accepted until March 19, 2025, at 2:30 PM. The diagnostic laptops must meet specific technical requirements, including 12"-14" displays with a minimum 2160x1440 resolution, and comprehensive diagnostic capabilities for light, medium, and heavy-duty trucks and off-highway equipment. Required functionalities include injector coding, DPF/SCR regeneration, emission resets, and wiring diagram access. Each unit must include 12 months of software updates covering diagnostic trouble code solutions, labor time guide updates, and service manual/knowledge base resources. The systems must demonstrate compatibility with major truck manufacturers like Freightliner, International, Kenworth, Mack, and agricultural/construction equipment manufacturers such as Case, Caterpillar, and John Deere. Award will be made to the lowest responsive and responsible bidder based on total extended price, including freight, with an anticipated contract award date of May 1, 2025, and a delivery requirement of 30 days after order receipt.

The solicitation includes a mandatory certification document addressing potential conflicts of interest, which vendors must complete as a prerequisite for contract execution. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the certification document imposes strict guidelines preventing SCDOT Commissioners from having direct or indirect interests in project bids during and one year after their term. The document also establishes post-employment restrictions preventing former SCDOT management-level employees (Pay Band 7 and above) from working on or invoicing SCDOT projects within 365 days of their last employment date. Delivery for the awarded contract will be to 3018 East Palmetto St. in Florence, SC 29506, with an initial contract term of one year from the effective date. Although specific budget ranges are not detailed in the provided documentation, the procurement involves four diagnostic laptop scan tool systems, suggesting a moderate-scale technology investment. Vendors must carefully review all technical specifications and compliance requirements to ensure their proposed solutions meet SCDOT's comprehensive diagnostic technology needs.