DHR Mobile Co HVAC PM FY26

The Alabama Department of Human Resources is issuing a Round 1 Request for Quote for HVAC Preventive Maintenance services across multiple county office locations throughout Alabama for fiscal year 2026. The procurement seeks quarterly preventive maintenance services including inspections, filter replacements, system checks, and repairs for diverse HVAC equipment such as boilers, chillers, heat pumps, mini-split systems, and packaged units located at twelve regional service areas spanning the state. Deliverables include on-site inspections and documentation completed prior to technician departure each quarter, with work to be performed in sequential order within each quarter at designated county locations including Mobile, Baldwin, and Escambia counties in Southwest Region 2. The successful contractor must be a State of Alabama HVAC-licensed contractor holding current state refrigeration licenses, gasfitter plumber licenses, and EPA universal refrigeration certifications, with demonstrated experience across all equipment brands and types specified in the DHR equipment inventories. Water treatment and testing by certified companies is required for eleven DHR county offices with water-based HVAC systems, and all repair work must receive prior written approval with detailed itemization of labor rates, parts costs with markup percentages, and estimated hours. A mandatory site visit is scheduled for Wednesday, May 20, 2026, between 8:00 a.m. and 4:00 p.m. at the Mobile County location, with failure to complete the site visit resulting in bid rejection. The proposal due date is May 22, 2026, and the contract may be renewed annually by written agreement up to a total contract cost not to exceed $25,000 or a total time period of five years from the effective date.

No set-aside designations for disadvantaged enterprises or minority-owned businesses are specified in the solicitation documents. Bidders must be registered in Alabama Buys and participate electronically through the Public Solicitation site, and suppliers identified as foreign entities must be registered with the Alabama Secretary of State. All suppliers must verify enrollment in the E-Verify program if employing workers in Alabama and must comply with federal immigration law certifications. The State of Alabama retains the right to conduct cost realism and price reasonableness analysis on all submitted quotes, and price escalation requests may be considered during contract performance if supported by manufacturer or supplier documentation, with annual increases capped at 5 percent of contract cost. No incumbent vendors or current contractors are identified in the available documentation. The contract cap of $25,000 represents the maximum not-to-exceed amount for the original agreement plus any annual renewals over the five-year contract period, with the State retaining the right to cancel the contract for convenience with reasonable notice.