Detector Loop Saw Cutting and Installation Services (Bid Discount)

The City of Tampa's Mobility Department is soliciting sealed bids for Detector Loop Saw Cutting and Installation Services through Invitation to Bid (ITB) 25-P-00135, a construction-related services procurement applicable to Hillsborough County Government Purchasing Council members. Bidders must furnish and install various types of traffic detection loops (Type A, Type F, and Type B) with associated services including saw cutting, lead-in cable installation, conduit work, and pull box installations, with estimated quantities including 3,000 linear feet each of Type A and Type F loops, 20 Type B loops, 500 linear feet of saw cutting, 2,000 linear feet of lead-in cable, 200 linear feet of PVC conduit, 60 through-curb installations, and various sidewalk and pull box services across 23 line items. Qualified bidders must demonstrate a minimum of three years of experience in similar services, maintain comprehensive insurance coverage with the City named as additional insured, provide Worker's Compensation insurance, possess a valid Maintenance of Traffic (MOT) Certification for at least one employee, register with E-Verify, and obtain all required FDOT and City of Tampa right-of-way permits. Sealed bids must be submitted electronically through the OpenGov eProcurement Portal by 3:00 pm on Tuesday, April 1, 2025, with public bid opening to follow, and award will be made to the lowest responsive, responsible bidder within 120 days of bid opening. The contract award period is one year from the effective date of award with options for two additional one-year renewals by mutual written agreement, plus up to three additional thirty-day unilateral extension periods at the City's discretion, and all work must comply with Florida Department of Transportation specifications and be completed within two weeks of commencement.

This procurement includes bid discount provisions specifically designed to encourage participation by underutilized and small businesses, offering a five percent bid discount to certified Small Local Business Enterprises (SLBEs) not to exceed $10,000 and a five percent bid discount to Underutilized Women and Minority-Owned Business Enterprises (U-WMBEs) not to exceed $20,000, with only one discount applicable in cases of dual certification; preference is given to Black-Owned, Hispanic-Owned, Women-Owned, Asian-Owned, and Native American-Owned firms. The City has provided a Certified Contact List identifying four pre-qualified vendors eligible to bid: M.P.G. & Company, Inc. and Beato Group, Inc. (both SLBE-certified), B & E Signal and Lighting, Inc. (MBE-certified), and Traffic Control Products of Florida Inc. (WBE-certified). Prime contractors utilizing WMBE/SLBE subcontractors must submit Letters of Intent (Form MBD-40) within ten business days following bid opening and prior to contract award, and must provide fully executed subcontract agreements to the City before subcontractor work commences, with ongoing payment reporting required via Form MBD-30 for all invoicing periods involving subcontractor work. The estimated contract amount is $300,000.00, with pricing submitted on a per-unit basis incorporating all labor, materials, equipment, freight, and installation costs, and price escalation/de-escalation after the first year is limited to Consumer Price Index changes.