Design Consultant Services For Emergent And/Or Capital Projects

The Newark Board of Education is requesting proposals for design consultant services for emergent facilities conditions and capital projects across multiple school sites under an RFP set aside exclusively for Woman Owned Business Enterprises (WBE), Minority Owned Business Enterprises (MBE), and Small Business Enterprises (SBE), with proposals due October 21, 2026 at 12:00 p.m. EST and a pre-submission meeting on October 5, 2026 at 10:00 a.m. EST via Webex.

Proposers must hold valid New Jersey Architectural Licenses and DPMC and NJSDA classifications in the Architecture discipline with aggregate limits of at least $5 million; demonstrate a minimum of 10 years' experience with 5 years in school construction; and provide classifications or sub-consultant coverage in HVAC Engineering, Electrical Engineering, Plumbing Engineering, Structural Engineering, Civil Engineering, Environmental Engineering, Asbestos Design, and Asbestos Monitoring. Services span preliminary site investigations, feasibility studies, design and construction administration, construction observation, and mandatory inspections per NJSDA Design Consultant guidelines. Project scopes may include asbestos/mold remediation, building envelope and groundwater infiltration, HVAC systems, roofing, structural systems, electrical and emergency power systems, sanitary/storm systems, windows and doors, playground and athletic facilities, and Licensed Site Remediation Professional (LSRP) environmental services. Scope development and budget cost estimates must be completed within three weeks of Notice to Proceed; design development and construction documents within four weeks.

The District intends to award to multiple firms. The prior contract covered six vendors at a maximum value of $6.5 million for a two-year period. This contract runs two years with an option to renew for one successive two-year period, for a maximum four-year term. The District is not bound by any minimum expenditure and may purchase some, all, or none of the services at its sole discretion. All hourly rates must be all-inclusive and fully loaded; no additional reimbursements for travel or administrative expenses are permitted except pre-approved reproduction costs. Questions are due October 5, 2026 at 2:00 p.m. EST via the electronic bidding platform, with answers provided at least seven days prior to submission. Anticipated award date is December 1, 2026. All proposals must include MBE/WBE/SBE certifications, resumes of key team members, two case studies of school design and construction experience, two case studies demonstrating team design consultant experience, and proof of required insurance: comprehensive general liability at least $1 million, commercial automobile liability at least $1 million, and professional liability at least $5 million.