Dental and Vision Administration

The SAS Office of State Procurement is requesting bids for third-party administrative services for the Arkansas State Police's self-funded Dental and Vision Plan under IFB S000000519, with proposals due August 6, 2026.

The scope encompasses comprehensive plan administration for an estimated membership of 1,200 members per month, including claims processing, member services, provider network management, and regulatory compliance. The selected contractor must serve as a Business Associate under HIPAA, implement appropriate safeguards for protected health information, and report unauthorized access, use, or disclosure within one business day of discovery.

The contract pricing structure requires per-member-per-month rates for both administrative fees and PPO network fees, with first-year costs including one-time implementation fees. Optional services outside the low-cost determination may be proposed separately with corresponding unit pricing.

The contract term is not to exceed four consecutive years from the effective date, with a total possible term not to exceed seven consecutive years. Payment is made exclusively through ACH direct deposit or the State's authorized VISA Procurement Card.

Bidders must submit a signed Bid Signature Page, IFB Requirement Acknowledgements, Proposed Subcontractors Form, copy of Equal Opportunity Policy, and the Official Bid Price Sheet. Prospective contractors must certify compliance with Arkansas state requirements, including representations that they are not Scrutinized Companies and do not boycott Israel, energy, fossil fuel, firearms, or ammunition industries, nor knowingly employ illegal immigrants or contract with Scrutinized Companies. All required certifications, licenses, and health certificates must be provided prior to contract award. Any exceptions conflicting with solicitation requirements may result in bid rejection. Subcontractors must complete the Contract and Grant Disclosure and Certification Form, with copies and subcontract dollar amounts provided to the state agency within ten days of execution.