D12 - (1) Pickup Truck Mounted Message Board

The Ohio Department of Transportation (ODOT) District 12, specifically serving Cuyahoga County, is soliciting a Request for Quotation (RFQ) for a vehicle-mounted message board system to be installed on a pickup truck provided by ODOT. The procurement seeks one (1) message board with specific technical requirements, including a 30 x 60-inch panel featuring 16-inch pixel height, supporting two lines of text with 10.5-inch character height and nine characters per line. The system must include in-cab controls without a battery pack, a powered pivot mount attached to the bed rail base, and 30 feet of power and control cables. Vendors are required to submit their lowest net delivered prices, with all costs including delivery and installation to the ODOT District 12 Office in Garfield Heights, Ohio. The solicitation is due on November 19, 2025, with vendors expected to complete the Excel spreadsheet provided in the RFQ, detailing unit specifications and pricing. Eligible purchasers include both ODOT and political subdivisions under this indefinite quantity contract, with no guaranteed purchase quantities specified.

The RFQ does not explicitly indicate set-aside designations or restrictions for specific types of enterprises. Vendors must complete and submit the Affirmation and Disclosure Form, which requires detailed information about their principal business location, service performance locations, and any subcontractor details. The contract mandates that all services and data handling must primarily occur within the United States, with potential contract termination if services are performed offshore without a State-approved waiver. Vendors are required to provide the manufacturer's standard warranty for all equipment and must furnish complete service and parts manuals in PDF format. While no specific contract value is mentioned, vendors must adhere to ODOT's standard terms and conditions, which include maintaining commercial general liability insurance with a minimum of $1,000,000 per occurrence and workers' compensation insurance as required by Ohio law. The contract will likely be awarded to the most responsive and responsible bidder offering the most advantageous pricing and meeting all specified technical requirements.