Custodial Services

Minimum staffing requirements (number reflects industry standards and regular operating hours. Special activities will extend hours for coverage AND are included in these requirements. Regular operating hours, as listed below, are when buildings are typically occupied for school, plus regular meetings and events. Some events may end later. The successful Vendor is required to support and clean up after these meetings and events. The Board of Education reserves the right to alter building hours during the year. For all operating hours, a custodian with Black Seal license is required. Coverage is required 52 weeks a year except on the following 7 holidays: Independence Day, Labor Day, Thanksgiving Day and the Day After, Christmas Day, New Years Day, and Memorial Day. Days of coverage do not follow a school calendar. The following specifications set forth the requirements of the cleaning contract for an adequate level of cleaning under normal conditions, building use, traffic area density, and soil load. It is expected that weather conditions and other factors may at times impose a greater or lesser cleaning requirement, and at such times the District will decide whether to maintain a balance of general cleaning levels throughout the building to cope with such abnormal circumstances or to authorize additional cleaning as required. The services set forth are for the purpose of description, not limitation. DAILY CLEANING - WHEN STUDENTS ARE IN SCHOOL (MONDAY - FRIDAY) CLASSROOMS, LABORATORIES, MEDIA CENTER, AND LIBRARIES Empty waste receptacles. Damp-wipe the inside and outside of soiled receptacles, as needed. Replace plastic liners when soiled. Empty, separate, and remove all recyclables. Spot-clean glass indoors and partitions, and the inside and outside of glass, to remove smudges. Dust/wipe window ledges and sills (do not move displays or decorations). Dust horizontal furniture surfaces, including student desks. Empty pencil sharpeners. Floors (including but not limited to corners, baseboards, and accessible areas under/behind furniture; student desks and chairs may need to be moved to properly clean): o Dust mop smooth floors. o Sweep rough wood or concrete floors. o Vacuum the entire carpet and spot-clean all stains (where applicable). Spot-mop floors as necessary, except in carpeted areas Clean sinks and replenish paper towels and soap. Clean all water fountains/fixtures. Straighten furniture as needed. Inspect student desktops daily and spot clean them to remove heavy soil, heavy markings, graffiti, gum, etc. Clean bathrooms are located in classrooms, media centers, and libraries. Refer to cleaning specifications for bathrooms for additional requirements. Clean all chalkboards and ledges with plain water except where marked SAVE. Clean whiteboards only with approved whiteboard cleaner. Wipe down door handles with disinfectant cleaner Spot clean walls, doors, and ledges as needed. Check ceiling tiles for staining replace and/or report to Head Custodian as needed Check all windows and doors to be closed and locked Adjust shades and blinds to a uniform height throughout the building. PRESCHOOL, KINDERGARTEN, AND SELF-CONTAINED CLASSROOMS Follow usual classroom cleaning procedures. In addition, Preschool, Kindergarten, and Special Education classrooms are to be thoroughly cleaned nightly with detergent disinfectant, including daily washing of student desks, tables, and chairs. LIMITED CLEANING AROUND COMPUTER TABLES/TERMINALS Use a feather duster to dust computers, screens, and towers, and a damp cleaning cloth to wipe computer tables. Twice a week Do not move or disturb paperwork left on computer tables. Dust around paperwork. Do not attempt to clean the computer equipment, keyboards, and cabling. Do not clean computer equipment that is operating or left in the ON position. Never unplug a computer power cord for any reason. HOME ECONOMICS AND ART ROOMS Wash all tables to remove paint, chalk, and markings. Care must be taken so as not to disturb projects that are in progress. Refill paper towel dispenser. MUSIC ROOMS Follow usual classroom cleaning procedures and include cleaning under all open risers. Vacuum or damp mop risers. REST ROOMS/BATHROOMS Spot clean bathrooms mid-morning and mid-afternoon. Thoroughly sanitize restrooms after school each evening. Remove trash to the collection point. Clean the waste receptacle thoroughly and replace the trash liner. Monitor and refill paper towel, soap, and toilet paper containers daily or as often as required. Sweep and sanitize floors and disinfect plumbing fixtures, including all basins, bowls, and urinals, inside and outside, shower nozzles, and lavatory and shower faucets. Polish mirrors and brightwork. Damp wipe partitions with disinfectant. Dust all ledges, vents, partitions, and light fixtures above sinks. Spot clean ceilings and walls. Sanitize all walls, including heaters and partitions. Floor drains to be checked and cleaned, water to be added to prevent odors. Clean the shower area, removing body oil and soap film build-up, sanitize all surfaces, and clean the water drains of debris. Clean soap dishes. Remove all graffiti on walls, stalls, and other surfaces within 24 hours of identification (after reporting to building administration). Plunge and/or auger any clogged toilets. Check to be sure the plumbing is operational and that there are no stoppages or leaks. Report any damage, hazardous conditions, or vandalism to the supervisor. Problems requiring more than a plunger should be reported to the District immediately. OFFICES, LOUNGES, AND CONFERENCE ROOMS Empty waste receptacles and damp-wipe them to remove soil as necessary. Empty, separate, and remove all recyclables Dust clear areas of furniture tops, shelves, sills, and ledges as needed. Spot-clean glass indoors and partitions. Wipe dry as needed. Clean any sinks or other restroom fixtures in offices in accordance with the restroom cleaning procedure. Dust-mop smooth floors. Sweep wooden or concrete floors. Spot mop floors (except carpeted floors) only to remove very heavy soil. Thoroughly vacuum and spot-clean all stains on all carpeted areas. Rearrange furniture as needed. Empty pencil sharpener. With a damp cloth, remove fingerprints and smudges from conference room tables. Clean and wash all tables and counters used for eating or the preparation of food. Clean kitchen areas and replace paper towels and soap in dispensers. ENTRANCES, LOBBIES, AND HALLWAYS Empty waste from waste receptacles. Damp-wipe soiled waste receptacles. Replace plastic liners when soiled. Empty, separate, and remove recyclables. Clean smudges and soil from glass in partitions and doors with a squeegee, ensuring no streak marks remain. Thoroughly vacuum and spot-clean all stains on mats and carpeted areas. Dust mop smooth floors with a treated dust mop. Sweep concrete floors, which are rough, with a dust mop. Damp/wet mop nightly. Spot-mop floors as necessary to remove heavy soil. Clean and sanitize water fountains. Wipe off with a dry cloth and polish. Spot-clean finger marks and smudges on walls, door facings, and doors. Wipe baseboards. Dust all windowsills, ledges, and furniture tops. Completely damp-mop ceramic, concrete, terrazzo, and resilient tile floors daily or as needed due to soiling conditions. Remove graffiti from lockers and walls within 24 hours of identification (after reporting to building administration). Entry doormats are to be shaken out, spot cleaned, and vacuumed. Sidewalk areas immediately outside entry doors shall be swept on a daily basis, and debris picked up and disposed of in the proper receptacles. All stairs and stairwells will be swept nightly and mopped when needed. CAFETERIAS, LUNCHROOMS, AND MULTI-PURPOSE ROOM - DURING SCHOOL Set up cafeteria tables, benches, and waste and recyclable receptacles. Sweep and spot-mop spills and major pieces of litter from the floor. Empty waste from waste receptacles as needed. After lunch or evening activities, separate and remove all recyclables. Empty and remove trash in waste receptacles. Thoroughly clean waste receptacles. Replace trash liners. Break down cafeteria tables and chairs, then return to storage. Sweep and mop the entire floor and have the room ready for instruction after the lunch session. Sweep and mop the floor after the afternoon and evening activities. CAFETERIAS, LUNCHROOMS, AND MULTI-PURPOSE ROOM - AFTER SCHOOL Sweep and damp mop floors daily. Scrub spots where soil is heavy. Spot-clean walls and ceilings, and arrange furniture. Clean glass partitions and doors. Damp-wipe tabletops and chairs with a mild germicidal disinfectant. Vacuum carpeted areas thoroughly. Clean and sanitize drinking fountains with germicidal detergent. Thoroughly clean waste receptacles. LOCKER ROOMS, DRESSING AREAS, AND GYM OFFICES Empty and clean waste receptacles. Empty, separate, and remove all recyclables. Place all clothing items in the lost & found areas Damp-clean benches and furniture using a germicidal solution. Spot-clean walls, furniture, and lockers. Wipe down door handles with disinfectant cleaner Wet mop all hard floors every evening with a germicidal disinfectant. Monitor and refill paper towel, soap, and toilet paper containers daily or as often as required. Shower curtains and stalls are to be damp-wiped with a disinfectant. Tile surfaces are to be damp-wiped with a disinfectant. GYMS AND STAGE AREAS Dust mop twice a day. Wood floors shall be cleaned nightly with an approved treated mop. Sweep out bleachers, if in use. Sweep and clean the entire gym floor, including bleachers, before any athletic event. Sweeping may have to be done during the school day at the request of the Physical Education staff, if warranted. SHOWERS Remove pieces of soap and other foreign matter. Wet mop floors with germicidal solution. Wipe down walls with germicidal solution. STAIRWAYS/RAMPS Dust handrails, windowsills, and ledges. Dust mop stairs using a small treated dust mop. If the soil is heavy or abrasive, use a broom. Follow up with a dust mop finish. Wet mop as necessary due to soil conditions, but at least three times per week. Spot clean walls to remove heavy soil, heavy markings, graffiti, and gum using a detergent solution. Difficult-to-remove marks may be removed by carefully applying graffiti remover with a cloth and rinsing thoroughly with clean, clear water. Thoroughly vacuum and spot-clean all stains on mats and carpeted areas. All safety procedures, such as caution signs and ventilation, are to be followed when the type of work requires. Clean chair lifts and elevators. DAILY INDOOR POLICING Entrances, Lobbies, Halls, and Other Public Areas: Sweep outside steps or nearby sidewalk (up to 25 feet from the entrance) to keep soil away from the door. Keep matting and runners clean and dry at the entrance. Use a vacuum, if necessary. Spot-mop these areas to remove tracked-in water or soil. Keep waste receptacles emptied as required. Pick up any items that have been dropped on the floors. Clean any spillage or soiled spots on floors with a mop. Spot-clean spills on carpets. Dust locker tops. Using a wet mop, mop over entryways that become wet during inclement weather to prevent accidental falls on wet floors. Wet floor signs are to be placed immediately during inclement weather (rain/ snow/sleet) Remove all graffiti immediately (after reporting to building administration) DAILY INDOOR POLICING Rest Rooms: Empty trash from restroom receptacles as required. Check and refill dispensers. Spot-clean soiled basins, toilet seats, or any other fixtures or partitions. Clean and disinfect any spillage or soiled spots on the floors. Remove all graffiti immediately. Bathrooms should be monitored every two hours while regular school is in session and every hour during major school events. DAILY OUTSIDE POLICING Empty waste receptacles and replace plastic liners. Keep walkways clear of debris. Remove obvious debris from grounds, athletic areas, and parking areas. Pick up all garbage around the school and in the parking lots. Immediately remove all graffiti. If it cannot be removed by a cleaner, notify the supervisor. Custodial Services 83 | P a g e NURSES OFFICES, REST CUBICLES, AND BATHROOMS The nurses office/room shall be cleaned with an antibacterial cleaning agent and maintained in a sanitary condition. Spills of bodily fluids shall be cleaned up upon notification of such using standards established in the Bloodborne Pathogens Law. Refuse should be properly discarded, and waste receptacles must be disinfected daily and nightly. Waste receptacle liners are to be replaced daily. Nurses cots are to be sanitized regularly. Sweep and mop floors with a disinfectant cleaning agent. Bathroom refer to the bathroom specification. Wet mop all floors. Wipe down all horizontal surfaces. Wash tables/desk/chairs. Clean fountain fixtures and sinks. Replace paper towels and replenish soap dispensers. Clean glass interior doors, etc. At no time shall any red box Regulated Medical Waste (RMW) be handled by custodians. Any Red Liners (RMW) shall be reported to the District by the Vendor immediately. KITCHENS Kitchens may require cleaning (including but not limited to) the items stated therein, plus high cleaning (window and door sills, tops of chillers, tops of refrigerators, tops of large kitchen equipment) and grilles or vents of kitchen equipment. The food services management company shall be responsible for food-related cleaning of the kitchen equipment. Empty waste from waste receptacles as needed. Sweep and spot mop as necessitated by spills. Clean floors around and under major equipment. Clean floors in the kitchen area. Clean kitchen and bathrooms. Change light bulbs/lamps as needed. Assist with receiving and storing deliveries. Clean walls as necessary. Fill dispensers with soap and towels. Maintain areas as required by Health Codes. FACILITY USAGE Set up areas for facility use as required by the user group. Be accessible for user groups in need of custodial assistance. Clean areas after usage is complete and lock areas after the last group. Maintain a record of facility use by all outside groups, including hours of use. Notify building administration of any groups leaving areas in disrepair. Custodial Services 84 | P a g e AUDITORIUM AND STAGE Dry mop the floor and remove gum from it. Empty trash containers. Damp mop floor, as needed Vacuum the carpet and remove stains from the carpet, as needed. Spot-wash walls, tables, chairs, and desks as needed. Maintain stage floors (dust daily and spot mop as needed) Sweep out, vacuum, and clean under seats as needed, if used. Maintain and clean seats as needed.