Court Facility Assessment Services

The Administrative Office of the Courts (AOC) for the Kentucky Court of Justice is soliciting proposals for comprehensive architectural and engineering assessment services for court facilities across 35 counties. The Request for Proposals (RFP) seeks a design professional to conduct detailed evaluations of judicial facilities, assessing factors such as facility age, structural soundness, mechanical and electrical systems, security needs, building code and ADA compliance, space adequacy, and overall interior and exterior quality. Proposing firms must be owned by a licensed architect or engineer, with lead architects and engineers licensed in Kentucky, and must carry professional liability insurance of $1 million per occurrence and $2 million aggregate. The evaluation process will utilize a 1,000-point scoring system, with 500 points allocated to the technical proposal, 250 points to the cost proposal, and potentially 250 points for interviews. The RFP was released on April 2, 2025, with proposals due by April 28, 2025, at 3:30 p.m. Eastern Time, and the initial contract term will run from execution through June 30, 2026, with potential renewal options for up to two additional biennia.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must complete a comprehensive Vendor Disclosure of Ownership form detailing business structure and potential conflicts of interest. Contractors will be required to comply with Kentucky Civil Rights Act provisions and disclose any ownership interests of 5% or more. The project's total value is not explicitly stated, but the cost proposal attachment suggests assessments across 35 counties with a standardized per-county assessment fee structure. Funding for the project is contingent upon appropriations and availability, with the AOC reserving the right to terminate the contract if funds are not available. The assessments will build upon previous work, including a 2020 assessment by GRW Architects/Engineers that evaluated court facilities in counties that had never received legislative authorization for judicial branch capital construction or received authorization prior to 1996. Additional services may include potential reassessments of previously evaluated court facilities, with hourly rates to be established in the final contract.