Course Design and Development (RFP Event ID: 1214651)

The Rector and Visitors of the University of Virginia is requesting proposals for Course Design and Development Services on an as-needed basis, with proposals due June 24, 2026 by 2:00 p.m. ET through the UVA Public Workday Spend Portal and pre-proposal questions due June 4, 2026 by 5:00 p.m. ET. The University intends to award multiple pre-qualified firms with no guaranteed minimum work volume.

The scope encompasses instructional design, online and hybrid course development, faculty partnership and support, quality assurance, accessibility compliance, educational media production, technology integration, project management, and program launch support. Vendors must submit tiered pricing (Foundation, Enhanced, and Immersive tiers) on a flat per-course basis for semester-long, 3-credit courses with 4–5 month development timelines; hourly rates for senior learning experience designers, multimedia developers, project managers, QA/accessibility specialists, and subject matter experts; and a la carte media asset and advisory service rates. Volume-based discounts (5–20+ courses annually) and spend-based discounts ($10,000–$50,000+ annually) are permitted. Vendors must disclose which AI-assisted production tools are included as standard offerings versus available as add-ons and complete assumptions, exclusions, and pricing conditions. All pricing must be fully burdened with no cost-plus-percentage-of-cost models permitted.

The initial contract term is five years effective September 1, 2026 through August 31, 2031, with optional renewal for up to two additional one-year periods. Maximum rates apply for the first two years; subsequent rate adjustments are limited to the CPI-W Consumer Price Index percentage change. Work is ordered via individual Statements of Work and Purchase Orders. Milestone-based payments are permitted; invoices must be submitted within six months of delivery with payment terms mutually negotiated. Selected firms must register as University suppliers, comply with eVA requirements, and maintain Commercial General Liability ($2 million per occurrence / $4 million aggregate), Automobile Liability ($1 million), Workers' Compensation (statutory limits), Employment Practices Liability ($1 million), and Cyber Insurance ($2 million).

Evaluation criteria: faculty partnership and instructional design quality (20%), experience and references (20%), accessibility and quality assurance (15%), project management and communication (10%), innovation and technology use (20%), financial proposal (5%), and small business utilization (10%). Initial award notifications are anticipated by September 2026.