Copley Square Holiday Tree/Wreath Market

The Boston Parks and Recreation Department is requesting proposals to operate a seasonal Holiday Tree/Wreath Market in Copley Square Park from November 28 through December 25, 2026, with proposals due November 3, 2026 at 12:00 p.m. EST. The procurement is open to any qualified vendor; the City notes that small, local, minority-owned, women-owned, and veteran-owned business certifications are requested for outreach purposes only and do not restrict eligibility.

The contractor must manage all aspects of market operation, including vendor recruitment, site management, customer service, and regulatory compliance. The scope requires submission of a detailed map and illustration showing pickup and drop-off zones and locations of concessions for trees, wreaths, and hot beverage stations. All products offered for sale must be approved by the Boston Parks and Recreation Department and documented with product sheets, brand names, cut sheets, and photos.

The minimum guaranteed payment is $300 for the duration of vending. A $250 proposal deposit, credited toward rent for the winning bidder and refunded to non-winners, is mandatory. Bidders must submit both a non-price technical proposal and a separate price proposal with all pricing in U.S. dollars. The technical proposal must address the contractor's qualifications and experience, key team members and their qualifications, subcontractor relationships, relevant litigation or contract termination history, insurance documentation, and references from previous similar projects with specific contact information.

Responses may be submitted electronically through the Supplier Portal or as hard-copy packages to City of Boston Procurement, One City Hall Square, Room 808, Boston, MA 02201. The contact for inquiries is Erin Talevi at (617) 961-3016 or Erin.Talevi@Boston.Gov. All contract documents require execution with original ink signatures within ten calendar days of award notification if requested. The contract is subject to available appropriation and compliance with City of Boston Standard Contract General Conditions, including insurance, prevailing wage where applicable, non-discrimination, CORI screening, and debarment certifications.