Technical_Proposal_-_Copley_Square_Holiday_Tree_Market_RFP.docx

3.1 COVER PAGE

Please include a cover page as the first page of your technical proposal.

COVER PAGE

RFP Title and Number

Primary Organization Name

Title

Address

Email

Phone

A brief introduction highlighting why you would be a good partner for the City on this project (4-5 sentences).

3.2 RESPONSE TO SCOPE OF SERVICES

This section is where you tell us how your solution meets or exceeds our needs by answering the questions/prompts below. Feel free to use anything (e.g. graphics, links to your work, etc.) that helps you make your case. Suggested response lengths are for guidance only. Feel free to answer with more or less detail as needed to best answer the question, and feel free to use anything (e.g., graphics, links to your work, etc.) that helps you make your case.

Q1: Please explain why your organization is best-suited to manage this RFP (Suggested length: 1-2 paragraphs) An ideal answer will include the following information, focusing on why these qualities of your organization make it best-suited to manage this RFP:

· What services your organization provides

· How long your organization has been providing these services

· Your organization’s structure

· Your organization’s strategy

· Any relevant awards your team has received

Response:

Q2: Who will work on this project and why are they best qualified to achieve the goals of this RFP? (1-3 paragraphs) An ideal answer will include:

· A description of the team that would work on the project

· A list of key team members

· Justification for why they will be great partners on this project, such as resumes or bios.

· A description of the team structure

· Dates and times of operation

Response:

Q3: If your team includes multiple organizations, please let us know (a) how long you have worked together and (b) which one organization will be designated as the prime contractor (all others will be designated as subcontractors). Skip if not applicable to your organization.

Prime contractor

Subcontractor

Subcontractor

Subcontractor

Q4: Have you had a contract terminated for default during the past five (5) years, or have been involved in litigation regarding a contract?[footnoteRef:1] [1: Please note: If you have had a contract terminated for default during the past five (5) years, or have been involved in litigation regarding a contract, this fact must be disclosed along with your position on the matter(s). If you have experienced no such terminations for default in the past five (5) years and have not been involved in contract litigation, then you must indicate as such. The City reserves the right to request a copy of your firm’s audited financial statements, including a detailed balance sheet and profit and loss statement for three years, or Dun & Bradstreet reports or similar financial reports, in order to evaluate the financial strength of your company.]

☐Yes ☐No

Q5: If you answered “Yes” to the previous question, what is your position on the matter(s)?

Response:

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY)

Q1. Is your organization a small, local, minority-owned, women-owned, and/or veteran-owned business?[footnoteRef:2] (Yes or No) [2: These details are used to help us improve our outreach to all potential partners, and are for informational purposes only; this RFP is open to any vendor who would like to respond.]

☐Small ☐Local ☐Minority-Owned ☐Women-Owned ☐Veteran Owned

Q2: Is your organization certified as a small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston? If you are unsure, you can check here ☐Yes ☐No

If you are not certified but would like to be, you can find directions for how to apply here

Becoming a certified small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston provides you with many opportunities:

· Exclusive access to Sheltered Market Program contracts (listed toward the bottom of this page)

· Targeted outreach for released procurements

· Support building your business and navigating the procurement process

· Access to the new Inclusive Written Quote Contract procurements, which provide a simpler way for businesses to get into government contracting.

Q3. Are any of your proposed subcontractors a small, local, minority-owned, women-owned, and/or veteran-owned business?[footnoteRef:3] [3: Same as above.]

☐Yes ☐No

3.4 REFERENCES

REFERENCES

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

3.5 INSURANCE DOCUMENTATION

Review the City’s required insurance coverage for this scope of work. This can be found in Appendix 3.

If you have a different level of coverage, you must explain below why that is sufficient to manage the risk of this project.

Response:

3.6 MAP OF MARKET SET UP

This section is where you show us a detailed illustration of your proposed market set up to include: pick up and drop off zones, location of concessions- trees, wreaths, hot beverage stations, etc.

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