Contract No. C000983 - Proofpoint Software Renewal
Closed State & local contract opportunity Posted
- Solicitation number
- 2137071
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
Updated .
About this opportunity
The New York State Office of Information Technology Services is soliciting proposals for renewal of ProofPoint ZenGuide Enterprise version 2 software with Platinum Level service offering under discretionary procurement C000983, with bids due August 10, 2026 at 2:30 p.m. This procurement is limited to NYS-certified Minority and Women-owned Business Enterprises (MWBEs), NYS-certified Service-Disabled Veteran-Owned Businesses (SDVOBs), and authorized Proofpoint distributors or reseller partners — a restrictive eligibility gate.
The scope is anti-phishing training and user education software designed to enhance cybersecurity posture by enabling state employees to identify and report phishing attempts, with capabilities including malicious email identification and quarantine, training libraries, and interactive learning modules. The manufacturer part/SKU is PFPT-M-WENT-S-A. ITS requires the Platinum Level service offering to support the NYS cyber awareness initiative and meet critical cybersecurity compliance requirements.
The estimated quantity is 128,000 licenses per year. The contract term runs four years from September 19, 2026 through September 18, 2030, subject to approval by the Office of the State Comptroller. ITS reserves the right to scale license quantities up or down during the contract term at the same per-unit pricing. Subcontracting is permitted only with prior written ITS approval, with non-MWBE or SDVOB subcontracted work not to exceed 15% of total contract value. Participation goals for MBE, WBE, and SDVOB are all 0.00%. No identical or substantially similar procurement contracts have been awarded within the past five years.
Offerors must submit a Letter of Interest and a comprehensive Financial Response Form detailing all fees, charges, and costs for the four-year duration, including labor, materials, shipping, licenses, equipment, administrative costs, transition costs, and overhead. Proposals must be submitted electronically to its.sm.MAT.contracts@its.ny.gov; no hard-copy submissions will be accepted.
Opportunity text
Amendment No. 1 The actual solicitation name is ProofPoint ZenGuide Enterprise vr.2. The correct manufacturer Part/SKU is PFPT-M-WENT-S-A THE REVISED BID DATE WILL BE AUGUST 10, 2026, AT 2:30 PM. REVISED DISCRETIONARY PROCUREMENT SOLICITATION C000983 AND REVISED ATTACHMENT 2 - FINANCIAL RESPONSE FORM WILL BE FOUND IN THE DOCUMENT SECTION BELOW. ITS requires Proofpoint Platinum Level service offering due to the software solution's ability to significantly enhance overall cybersecurity posture by directly addressing the prevalent threat of phishing attacks. Proofpoint software empowers and educates users, transforming them into a more informed and vigilant line of defense against cyber threats. By training users to effectively identify and report phishing attempts, the software minimizes the risk of successful cyberattacks, thereby reducing the likelihood of data breaches, financial losses, and reputational damage. This procurement supports the NYS cyber awareness initiative and assists organizations in meeting critical compliance requirements related to cybersecurity. The renewal of Proofpoint Platinum Level service offering is essential for maintaining and enhancing the State's defenses against evolving cyber threats, particularly phishing attacks, which remain a primary vector for unauthorized access and data breaches. This software provides a robust platform for delivering vital anti-phishing training and assessments to state employees, fostering a more security-aware workforce and helps NYS fulfill its cybersecurity strategy. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Letter of Interest - Final.pdf | ||
| Attachment 2 - Financial Response Form.xlsx | XLSX spreadsheet | |
| Appendix A, C, C-1, C-2 and C-AI.pdf | ||
| Discretionary Procurement C000983 Proofpoint Solicitation Document.docx | DOCX document |
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