CONF: OSA 2026 Audit Division Annual Training

The Minnesota Department of Administration is requesting proposals for the OSA 2026 Audit Division Annual Training Conference, with responses due October 2, 2026 at 3:00 p.m. Central Time through the SWIFT Supplier Portal. The facility must be located within 30 miles of 525 Park Street, Saint Paul, Minnesota.

The solicitation encourages applications from Minnesota-based small businesses, minority-owned businesses, women-owned businesses, businesses owned by individuals with substantial physical disabilities, veteran-owned businesses, service-disabled veteran-owned businesses, and businesses in economically disadvantaged counties; eligible vendors may receive preference points of up to 120 points (12% of total available points) for certified Targeted Group, Economically Disadvantaged Business, and Veteran-Owned status under Minnesota's Small Business Procurement Program. Inquiries regarding small business eligibility should be directed to the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402.

The conference is scheduled for November 9–10, 2026, with lodging November 8–10. The scope includes 26 single-occupancy hotel rooms, a general session room of at least 2,300 square feet configured with half-round seating for 60 attendees, breakfast service both days (7:00 a.m. to 8:00 a.m.), lunch on November 9 at noon, morning and afternoon breaks with all-day beverage service, audio-visual equipment (LCD projectors, screens, microphones, sound systems), parking, and shuttle services if applicable. The lodging facility, conference facility, and parking must be within one-quarter mile of each other or the contractor must provide shuttle service at no additional cost. Pricing must include all costs and remain firm for the initial contract term; contract prices cannot be adjusted if attendee numbers fall below estimates.

The contract term runs from October 15, 2026, through October 16, 2027, with potential extension. Evaluation occurs in three phases: Phase 1 assesses responsiveness and mandatory requirements including timely submission and correct event dates; Phase 2 evaluates acceptance of State terms and conditions (100 points), cancellation policy (100 points), and cost detail (800 points); Phase 3 applies best-value determination. The State reserves the right to conduct facility inspections and may reject responses based on facility conditions. Questions are due September 24, 2026 at 2:00 p.m. Central Time to Trevor Caldwell at trevor.t.caldwell@state.mn.us. All responses require completion of Responder Declarations, Exceptions to State Terms (if applicable), MDHR Attestation Form, and detailed pricing using the provided Price Schedule.