CONF__OSA_2026_Audit_Division_Annual_Training.pdf

Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.

PURPOSE. The purpose of the solicitation is to receive responses and award a contract with a contractor for the OSA 2026 Audit Division Annual Training Conference.

CONTRACT TERM. The anticipated initial contract term will be from October 15, 2026, or the date of contract execution whichever occurs later, through October 16, 2027.

SUBMITTING QUESTIONS. The deadline for submitting questions is September 24, 2026, at 2 p.m., Central Time.

Questions must be submitted in writing to Trevor Caldwell at trevor.t.caldwell@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.

SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.

General Comments

* Review the following documents prior to submitting a response:

1. Event Details

2. Solicitation Content

3. Solicitation Attachments

4. Sample Contract

5. Price Schedule (Exhibit D to the Sample Contract, attached as a separate document)

You may include supplemental information with your response, but you must use Exhibit D, Price Schedule, when responding to this solicitation. Failure to use this form to respond may result in the State rejecting your response.

Complete and upload the following completed documents as a part of your response:

1. Responder Declarations (Attachment A of the Solicitation Attachments)

2. Exceptions to State’s Terms and Conditions, if any (Attachment B of the Solicitation Attachments)

3. Responder Forms, MDHR Attestation Form (Attachment D of the Solicitation Attachments)

4. Price Schedule (Exhibit D of the Sample Contract)

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 1 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 2 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description:

You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

Question Response Upload the Price Schedule as instructed. Note:

This solicitation is utilizing a price schedule.

However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01. Do not select "I decline to bid."

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 3 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 4 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description:

You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 08/16/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 5 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433 Fax #:

Email: trevor.t.caldwell@state.mn.us

Event ID Format Type Page G0210-2000018565 Sell RFx 6 Event Round Version 1 1 Event Name CONF: OSA 2026 Audit Division Annual Training Start Time Finish Time

09/10/2026 15:00:00 CDT 10/02/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No