Summary

This is a Price Schedule for the 2026 OSA Audit Division Annual Training Conference to be held in Minnesota on November 9-10, 2026. The solicitation seeks a contractor to provide comprehensive conference services including lodging, meeting facilities, catering, and ancillary services for approximately 60 attendees. The contracted services must commence on October 15, 2026, or upon contract execution (whichever is later) and continue through October 16, 2027. Lodging requirements include 26 single-occupancy rooms with check-in on November 8, 2026, and check-out on November 10, 2026. The meeting facilities must accommodate a general session for 60 attendees and include standard audio-visual equipment such as LCD projectors, large screens, microphones, and sound systems. Responses must be submitted through the SWIFT Supplier Portal with a deadline for submitting questions by September 24, 2026, at 2:00 p.m. Central Time.

The price schedule requires bidders to provide itemized costs for all services on the specified spreadsheet, including room charges with applicable taxes, parking, meeting room charges, and catering services (breakfast, lunch, morning and afternoon breaks, and all-day beverage service for two days). All charges must be listed in United States currency with no formulas or percentages accepted. The contractor must ensure that the lodging facility, conference facility, and parking are within one-quarter mile of each other or provide shuttle services at no additional cost to the State; if shuttle services are charged, costs must be specified per attendee per day. Cancellation fees are required to be stated in specific dollar amounts for various notice periods ranging from 117 days prior to less than 24 hours before the conference dates. The contractor agrees not to seek any additional costs or fees beyond those itemized in the price schedule, and the State agency is responsible for all cancellation fees if the conference is cancelled for any reason other than non-appropriation.