Coffee roaster

West Virginia Schools for the Deaf and Blind is requesting quotations for one commercial-grade coffee roaster under ARFQ 0403 DBS2600000001, with bids due July 28, 2026 at 12:00 p.m.

The roaster must be equivalent to or exceed the performance specifications of a BC Roasters BC-8 Double Wall Gas Roaster. It must be propane-fired with optional natural gas conversion capability, feature a batch capacity of 2–8 pounds per roast (with support for sample roasts as small as 1 pound), support up to 5 roasts per hour with production output of 250–300 pounds of finished product daily, and operate with typical roast duration of 9–14 minutes. Required components include a 304 stainless steel double-wall drum, integrated cooling tray, data logging with minimum two K-type thermocouples, manual and electronic airflow control, chaff collection and exhaust systems, cooling tray cover, and destoner. Installation, setup, and calibration with gas regulator verification are required. A minimum one-year parts warranty is mandatory.

Delivery must occur within 15 calendar days of purchase order receipt to 301 East Main Street, Romney, West Virginia 26757 on an FOB Destination basis, with freight shipping and delivery coordination included in the bid price. The vendor must designate a primary contract manager available during normal business hours. Late delivery or failure to meet specifications may result in contract cancellation and procurement from alternative sources. Unacceptable items will be returned at vendor expense; vendors must either replace items or provide full credit or refund at the Agency's discretion.

Award will be made to the vendor offering the lowest overall total cost while meeting all specifications. Bids will be evaluated based on total bid amount; vendors must complete the pricing section in full or risk bid disqualification. Tabitha J Crist (304-822-4810, tabitha.crist@k12.wv.us) serves as the point of contact and procurement officer. Bids are received at West Virginia Department of Education, Building 6, Room 700, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305.