Cloud Migration & ArcGIS Utility Network Implementation

The Albemarle County Service Authority (ACSA) in Charlottesville, Virginia, has issued a Request for Proposal (RFP) for cloud migration and ArcGIS utility network implementation services. This is a competitive procurement seeking qualified firms to execute a multi-phase project involving the migration of on-premises infrastructure to Microsoft Azure, implementation of ArcGIS Utility Network for water and wastewater datasets, and migration of the Cityworks Asset Management System to Trimble Unity. Key deliverables include migrating ArcGIS Enterprise 11.1 (with potential upgrade to 11.5 or higher), SQL Server 2019 with thirteen databases, and three terabytes of file servers to Azure; establishing network security, identity and access management, data encryption, and disaster recovery protocols; implementing ArcGIS Utility Network with tracing and contingent values configuration; and providing training and three months of post-go-live support. Qualified firms must demonstrate experience in similar-sized organization migrations, hold relevant ESRI cloud and utility network certifications as well as Microsoft Azure certifications, and provide three independent references from utility or governmental entity projects of comparable scope. Evaluation will be weighted across seven criteria: demonstrated ability to comprehensively perform all services (20 points), Azure cloud migration services (15 points), ArcGIS Utility Network services (15 points), Trimble Unity services (10 points), professional qualifications and experience (15 points), methodology and approach (15 points), and price (10 points). Sealed proposals are due by May 11, 2026, with submissions required in one original and eight copies plus an electronic copy on USB drive. The ACSA will conduct individual discussions with two or more qualified offerors and will negotiate with the highest-ranked firm, proceeding to the next-ranked firm if negotiations are unsuccessful.

The RFP documentation does not identify any set-asides for disadvantaged enterprises or restrictions limiting response to specific organization types, suggesting this procurement is open to all qualified vendors. No incumbent vendor has been identified, as this represents a new implementation project rather than a contract renewal or modification. Firms must provide completed attachments including an offeror data sheet, State Corporation Commission registration information, certification of no collusion, proprietary information identification, W-9 form, and proof of required insurance coverage including professional liability of $1,000,000 per claim and $2,000,000 aggregate. The RFP requires integration with existing ACSA infrastructure, specifically the current Cityworks Asset Management System and ArcGIS datasets. No specific contract value or budget range is disclosed in the available procurement documents. Payment terms stipulate that invoices are due within 45 days of invoice submission upon completion of project deliverables or as agreed for additional services, with pricing remaining negotiable based on proposed terms from offerors.