ChildPlus Software Subscription

The State of Alabama Department of Human Resources (DHR) Child Care Service is issuing a Quick Quote solicitation for a ChildPlus Software Subscription renewal to support the Early Head Start Child Care Partnership Program, serving 566 children for the contract period of May 1, 2026, through April 30, 2027. The procurement requires the supplier to provide annual renewal of the National Head Start Association membership and ChildPlus Software maintenance and support services, ensuring full compliance with federal data collection requirements and providing complete member status and privileges for all Head Start, Early Head Start staff, and parents. The supplier must be Genesis Acquisition Corporation or an authorized distributor certified to maintain and support the ChildPlus Software platform. The pricing structure consists of a base fee plus a per-child fee for both the National Head Start Association membership and maintenance and support components, with the total combined annual cost to be entered as a single unit price for one quantity unit. Responses must be submitted electronically through Alabama Buys prior to the April 13, 2026 deadline, with a posted date of April 8, 2026, allowing a five-day submission window. The State reserves the right to conduct cost realism and price reasonableness analysis, and pricing escalations of no more than 5 percent annually may be considered if material or labor costs increase significantly with appropriate justification.

The solicitation does not indicate any specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The requirement that the supplier be Genesis Acquisition Corporation or an authorized distributor represents a significant restriction on eligible respondents, effectively limiting competition to entities with established relationships or certifications to support the ChildPlus platform. No incumbent vendor information or current contractor details are provided in the available documentation. The contract is structured as a Quick Quote with a not-to-exceed amount of $25,000, with the option for annual renewal by written agreement between parties for up to five years from the effective date or until the total contract cost reaches $25,000, whichever occurs first. The State of Alabama is exempt from sales tax and will provide an exemption letter upon request. Suppliers must comply with Alabama sales tax registration requirements, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act including E-Verify enrollment verification, and register as foreign corporations with the Alabama Secretary of State if applicable. Payment terms are Net 30, made in arrears, with the primary point of contact being Amber White at the DHR Child Care Service, 50 N Ripley Street, Room 2130, Montgomery, Alabama 36130, telephone 334.353.2972.