Chemistry Instrument Service Plan

The Colorado Department of Public Health & Environment (CDPHE) Laboratory Services Division is issuing a Documented Quote (DQ) solicitation for a Chemistry Instrument Service Plan to provide preventative maintenance and repair services for analytical instruments supporting regulatory testing of soil, water, food, and human matrices. The procurement seeks qualified service providers to maintain five specific instrument systems: three Agilent Gas Chromatograph-Mass Spectrometer (GC-MS) systems and two Thermo Scientific Ion Chromatograph systems located at 8100 Lowry Blvd in Denver. Respondents must provide preventative maintenance, emergency repair services within 24 hours, regular service within seven days, and comply with original equipment manufacturer (OEM) standards, with service availability Monday through Friday from 8:00 AM to 5:00 PM MST and regional service engineers located in the Denver area. Required qualifications include a minimum of five years of experience performing service on scientific instrumentation, Good Standing with the Colorado Secretary of State, and proof of required insurance coverage including commercial general liability of $1,000,000 per occurrence and workers' compensation coverage. Evaluation will be based on the most advantageous quote to the State, with total annual cost as the primary consideration, and award may be made to a single responsible respondent. Submissions must include a completed Vendor Information/Confirmation of Offer form, organizational overview, detailed narrative of service capabilities, completed Instrument Cost Sheet with firm pricing for all instrumentation, and references from at least two organizations of similar size where comparable services were provided. Written inquiries are due by 2:00 PM on April 28, 2026, and quotes must be submitted by 2:00 PM on May 5, 2026.

The solicitation does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular classes of organizations, indicating this is open competition. No incumbent vendors or current contractors are identified in the solicitation documents. The contract term is anticipated to run from July 1, 2026 through June 30, 2027, with the State retaining the option to renew for up to four additional one-year periods, not to exceed five years total. The annual budget allocation is approximately $35,000, with a total five-year budget not expected to exceed $175,000. All pricing must remain firm during the initial contract term and must include delivery fees, shipping, and installation costs. The State reserves the right to negotiate with any respondent, cancel the solicitation, reject any or all quotes, or award to a single respondent if pricing is determined to be fair and reasonable. Contract governance will be subject to the State of Colorado Purchase Order Terms and Conditions and the Draft Statement of Work, which require timely completion of work, submission of detailed quotes for any parts or services requiring additional fees, and compliance with progress reporting and fiscal documentation requirements monitored by CDPHE's Laboratory Purchasing Agent.