Exhibit B Draft Statement of Work.pdf

DRAFT STATEMENT OF WORK

I. Entity Name:

Term:

II. Project Description: This project serves to decrease down time by providing preventive maintenance and service on multiple laboratory instruments at the CDPHE Laboratory Services Division.

III. Definitions:

1. CDPHE: Colorado Dept. of Public Health and Environment

IV. Work Plan:

Goal #1: Ensure laboratory instruments are in working order and provide accurate test results for clients of the CDPHE laboratory.

Objective #1: No later than the expiration date of this contract, the Contractor shall provide service and maintenance on multiple laboratory instruments for the CDPHE Laboratory Services Division.

Primary Activity #1

1. The Contractor shall provide service and maintenance on multiple laboratory instruments for the CDPHE Laboratory Services Division, located at 8100 Lowry

Blvd, Denver CO 80230.

Standards and

Requirements

1. The contractor shall provide service and maintenance on multiple laboratory instruments for the CDPHE Laboratory Services Division incorporated and made part of this contract by reference.

2. Service or parts, where additional fees apply, shall be performed only upon written approval (by the CDPHE Laboratory Fiscal Services Manager or Laboratory

Purchasing Agent) of a detailed quote for the additional charges. The CDPHE will then modify the available budget accordingly.

3. The Contractor shall provide only trained and certified maintenance and repair technicians

4. The State of Colorado Purchase Order Terms and Conditions, as referenced on the purchase order document, govern and control this purchase.

Expected Results of

Activity(s)

Decreased downtime and maintenance of multiple laboratory instruments in the CDPHE

Laboratory Services Division located at 8100 Lowry Blvd, Denver CO 80230.

Measurement of

Expected Results

The specified laboratory instruments in the CDPHE Laboratory Services Division shall be in working condition throughout the term of this contract.

V. Budget:

The Budget, showing the Support Service levels selected and prices shall be incorporated and made part of this contract by reference.

VI. Additional Provisions:

To receive compensation under the Purchase Order, the Contractor shall submit a signed Annual Invoice Form.

The Invoice Form must be submitted no later than forty-five (45) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and

Budget. The Contractor shall submit the invoice using one of the two methods listed below.

Mail to:

Colorado Department of Public Health and Environment

Laboratory Services Division

Attn: Accounts Payable

8100 Lowry Blvd

Denver, Colorado 80230

Scan the completed and signed Invoice Form and supporting documentation into an electronic document.

Email the Invoice form and supporting documentation to: Accounts Payable, cdphe_lab_accountspayable@state.co.us

Final billings under the Purchase Order must be received by the State within a reasonable time after the expiration or termination of the Purchase Order; but in any event no later than thirty (30) calendar days from the effective expiration or termination date of the Purchase Order.

VII. Monitoring:

CDPHE’s monitoring of the purchase order for compliance with performance requirements will be conducted throughout the purchase order period by the Laboratory Purchasing Agent. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable.

VIII. Resolution of Non-Compliance:

The Contractor will be notified in writing within 14 calendar days of discovery of a compliance issue. Within 10 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Laboratory Purchasing

Agent and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order.

IX. Attestation:

The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to include Statement of Work and Budget.

Contractor Name (Print) and Title

Contractor Signature

Date mailto:cdphe_lab_accountspayable@state.co.us