Chainsaw parts, annual estimated quantities

The Road Commission for Oakland County (RCOC) is seeking quotes for an annual blanket order of chainsaw parts through Request for Quote (RFQ) No. 6773. The procurement is for firm-fixed pricing of original equipment manufacturer (OEM) chainsaw parts or approved equivalents to be delivered from June 1, 2025, through May 31, 2026. Vendors must submit quotes through the Michigan Inter-governmental Trade Network (MITN) website by Friday, May 16, 2025, at 10:00 a.m. Deliveries will be made via tailgate to the RCOC Warehouse in Waterford, Michigan, with acceptance hours Monday through Friday between 8:00 a.m. and 2:30 p.m., excluding RCOC observed holidays. The evaluation criteria will prioritize the lowest dollar amount and best delivery time, with unit pricing prevailing. Suppliers are required to provide manufacturer names and part numbers in their pricing section, and failure to do so will result in a non-responsive and rejected quote.

The solicitation does not explicitly mention set-aside designations or restrictions for specific types of organizations. The contract allows RCOC to terminate the agreement with 30 days' notice and reserves the right to add or delete similar or related items during the contract term. Suppliers must provide manufacturers' warranties, with a default one-year warranty period if not otherwise specified. The RCOC has expressed interest in environmentally friendly product alternatives and may request samples for evaluation. While no specific budget range or award value is provided in the documentation, the procurement is for an annual estimated quantity of chainsaw parts. The contract will be awarded to the offer most advantageous to RCOC, with flexibility for the agency to modify the contract as needed during the one-year term.