Campus Wide Public Announcment System

Davis Technical College in Davis County, Utah is conducting an Invitation for Bid (IFB) for the procurement and installation of a campus-wide public address system designed to enable emergency communication throughout all campus buildings with both interior and exterior notification capabilities. The specific deliverables include one Visiplex VS4820 desktop base station with UPS backup, 45 VNS2640 wireless PA speakers with beacon lights and message boards, three VNS2087 outdoor horn speakers with mounting hardware and NEMA enclosure, wireless paging controller, backup battery, outdoor antenna kit, coaxial transmission line, FCC 10-year license, high-power transmitter, installation services, system commissioning, testing, and mandatory onsite training for a minimum of six individuals for at least two hours following system completion. Bidders may propose alternate equipment that meets or exceeds the specified system capabilities, provided they submit complete specifications, literature, documentation, and at least three references from current users; failure to provide this information will result in bid disqualification. All costs must be quoted on a firm fixed-fee basis FOB destination, including hardware, installation, commissioning, testing, and training with no additional charges permitted. The bid submission deadline is May 4, 2026, with responses required through the U3P electronic bidding system, and bidders are strongly encouraged to submit at least 24 hours before the deadline. All equipment must be delivered and commissioned within 60 days of purchase order issuance, include a minimum one-year warranty covering parts and components commencing upon college acceptance, and be accompanied by two complete user guides at no additional cost.

The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors associated with this opportunity. Contractors must certify non-debarment status, maintain workers' compensation insurance, and provide commercial general liability coverage of at least one million dollars per occurrence and two million dollars total aggregate. The vendor must serve as the prime contractor for both equipment and installation, supply factory-trained technicians for warranty work performed onsite, and comply with all Davis Technical College Security Standards including Payment Card Industry and Data Privacy Standards. The contract is governed by Utah State law and subject to non-appropriation of funds, with the college retaining the right to terminate or reduce obligations upon 30 days written notice if State funding is reduced or not appropriated by the Utah State Legislature. No specific budget range or award value is identified in the procurement documents provided. Payment terms are NET30, with hardware invoiced upon shipment and remaining services invoiced upon completion and acceptance of all installation, commissioning, and training activities.