3-DTC IFB TK26040226 Campus Wide PA System.docx

DAVISTECH IFB TK26040226

Campus Wide Public Announcement System Objective To maintain campus wide communication in emergency situations the Davis Technical College is implementing a campus wide public address (PA) system. This system will allow for a timely public notification throughout all campus buildings internally as well as provide broad exterior notification.

College is seeking bids for:

· mounting bracket

· CNS2251 NEMA Enclosure

· VNS2210 Wireless paging controller

· VNS2252 Backup Battery

(1) Visiplex VS655 Outdoor Antenna Kit, VS660-050 .5” by 50’ RG-8U Coax RF Transmission Line, VS-LIC FCC 10-YR License and VS101-HP High Power Transmitter with Magnetic Mount Antenna.

Bidders may propose an alternate that meets or exceeds the specifications and offerings of the requested equipment. The requested equipment is merely to demonstrate the desired features and aspects of the DTC.

If alternative equipment is offered, supplier must provide all specifications, literature, documentation and provide at least three references, including company name, contact, phone and email of current users of the proposed equipment will be deemed non-responsive. Supplier is to clearly state it is an alternate and describe/explain specifically how it differs from the item identified with regard to general specifications found in this solicitation. **FAILURE TO PROVIDE REQUIRED INFORMATION REQUESTED ABOVE AT TIME OF BID SUBMISSION FOR ALTERNATE EQUPMENT WILL RESULT IN BID DISQUALIFICATION.

Proposed alternate equipment that do not meet College needed specifications will be disqualified from consideration. The College, in its sole discretion, will determine a proposed equipment’s ability to meet the College’s needs.

The College reserves the right to reject any offer.

Purchase subject to State of Utah and DAVISTECH Purchase Order Standard Terms and Conditions.

Minimum Requirements

· System must be a radio frequency (RF) based solution.

· Vendor must act as prime contract for both equipment and installation services.

· Must be scalable allowing for additional units as needed.

· System must be an “off the shelf” industry proven solution not custom built.

General Requirements Hardware All hardware provided pricing to be provided FOB destination reflecting all shipping and handling costs as part of unit cost.

System provided hardware is to include the following:

Visiplex VS4820 Paging Base Station

· Playback of pre-programmed voice messages or live-voice announcements on Wireless LED PA speakers. Minimum of 100 automatic or manually initiated events.

· Send text messages to wireless LED PA message board for highly visible public notifications

· Communicate with facility-wide wireless 2-way intercom stations all at once or individually

· Activate and control wireless beacon lights for public visual alerts

· Panic Button Integration- Monitor and respond to wall-mounted or wearable panic buttons

· Built-in radio transmitter for voice & data communications

· Phone remote access for event activation

· Battery back up (VS56900)

Visiplex VS655 High Power Transmitter with antenna mount

· Outdoor Antenna Kit - Exterior mounting hardware including: fiberglass antenna, mounting kit, lightning arrestor grounding kit and necessary RF connectors, .5” RG-8U Coax RF transmission line Coax cable length (50ft)

· High Power Transmitter with Magnetic Mount Antenna (VS101-HP)

· FCC license (10 yr license) (VS-LIC)

Visiplex VNS2640 Wireless Audio-Visual PA Speaker

· Allow for both audio and text messaging

· Multicolor LED beacon and alphanumeric text display

· Connect to 110V outlet provided by College

· Come with wall mounting hardware

· Communicate with Base Station

· Battery Back up (VNS2681) Visiplex VNS2087 Exterior Horn Speaker

· Must come with all required mounting hardware

· Designed for use outdoors

· Come with wireless paging controller (VNS2210)

· Come with NEMA enclosure (VNS2251)

· Battery Back up (VNS2252) Services All Services identified below must contain all expenses including tools of the trade, travel, time, per diem, and lodging. Installation, commissioning and training services are to be provided as a firm fixed fee for services outlined below.

Installation services

· Vendor will be responsible for installing High Power Transmitter with Antenna mount to College roof providing all necessary hardware, tools of the trade necessary to properly install to manufacturer specifications.

· Running coax cable through college provided conduit completing connection of High Power Transmitter to Paging Base Station directly below.

· Vendor must provide proof, upon award, of:

· Worker’s Compensation Fund verification that meets statutory limits.

· Liability Insurance Coverage with limits not less than $1,000,000 each occurrence $2,000,000 total.

Commissioning/Testing The College will unpackage, mount and plug all Wireless Audio-Visual PA Speakers and Exterior Horn Speakers to College power. Vendor will be responsible for ensuring all units (Wireless Audio-Visual PA speakers/Exterior Horn Speakers):

· Properly connect to the system

· Function according to manufacturer specifications

· Communicate with base station as a full system and individually In addition, vendor will be responsible for fully testing and commissioning the system ensuring that all components (paging base station, transmitter, horn speakers and wireless audio-visual PA speakers are functioning in accordance with manufacturer specifications.

Warranty

Proposed unit(s) must be guaranteed free from any defects in workmanship and material for at least one (1) year from day of acceptance by College. Unit(s) must come with at least one (1) year parts and components warranty. Vendor warrants that the item(s) quoted will conform to the description as quoted and applicable Specifications, and shall be of good and merchantable quality for the known purpose for which it is sold. Warranty work is to be performed onsite. If it determined that the equipment is to be serviced at a different location, supplier is responsible for all freight, handling and any other fees required to transport the equipment to and from service. All Warranty work must be performed by factory trained and certified technicians.

Warranty period will begin when College has been received, fully commissioned and accepted by the College.

Delivery Proposed Units are a delivered cost including all transportation fees FOB destination.

Delivery Address:

Davis Technical College 550 E 300 S Kaysville, UT 84037 Manuals Supplier is to provide at least two (2) complete user guides that demonstrate how to properly make full use of all features of the equipment, manufacturer suggested maintenance schedule, and manufacturer suggested safety procedures at no additional cost. These guides may either be in bound book form, CD or electronic PDF (electronic PDF preferred).

Onsite Training Bidder must provide onsite training by an individual trained on the equipment to demonstrate all features and suggested safety and maintenance procedures of the unit so that the DTC may make full use of the units functionality. Training must be for a minimum of six (6) individuals and be no shorter than two (2) hours. Training cost must Training may be scheduled in conjunction with equipment installation and commissioning. A training log will be provided and must be completed identifying College faculty and staff that attended training. However, training cannot begin until system is fully commissioned and accepted by College. Failure to comply will require an additional training at no cost to the College.

Payment Terms Payment Terms are NET30. Vendor will invoice for full amount of hardware once shipped. All installation, commissioning and training upon receipt of all goods and services once system is installation, commissioning and training is complete. Vendor invoice is to reference College issued purchase order number and submit invoice to ap@davistech.edu . All other payment terms are in accordance with Attachment A of this agreement.