Camp Dawson - Transient Lot Drainage

The West Virginia Department of Administration Purchasing Division is requesting quotes for drainage installation at Camp Dawson's transient motor pool under CRFQ ADJ2700000017, with bids due September 9, 2026 at 1:30 p.m. EST. A reciprocal preference for non-resident small, women-owned, or minority-owned businesses certified under West Virginia Code applies; vendors requesting such preference must identify themselves in writing with their bid and provide documentation prior to award.

The scope requires excavation and material removal to create a drain field, installation of approximately 450 linear feet of 12-inch perforated pipe with sock, installation of approximately 450 linear feet of 24-inch HDPE drain pipe, installation of two 36-inch by 36-inch concrete drop inlets, and connection to an existing drop inlet. All work must comply with applicable Federal, State, and Local codes and OSHA requirements. The contractor must provide a one-year warranty on all parts, labor, and materials and furnish operation and maintenance training to Camp Dawson staff upon completion. Place of performance is Camp Dawson at the Kingwood Armed Forces Reserve Center, 240 Army Road, Kingwood, West Virginia.

Bidders must submit a bid bond equal to 5% of the total bid amount; the successful vendor must provide performance and labor/material payment bonds each equal to 100% of contract value prior to award. Vendors are responsible for all project costs including permits, site cleanup, waste disposal, and utility verification and repair. Liquidated damages are assessed at $1,500 per day of delay plus $1,250 for Staff Judge Advocate review for work not completed after the contract completion date. Contract award is contingent upon receipt of federal funding. Vendor pricing must remain firm for 90 days from bid opening.

A mandatory pre-bid meeting was held August 26, 2026 at 1:00 p.m. EST at Building 301, Camp Dawson; attendance required REAL ID access. Vendor technical questions were due August 31, 2026 at 11:00 a.m. EST. Addendum No. 2 attached pre-bid sign-in sheets. All bidders must acknowledge receipt of all addenda to avoid disqualification. Contact David H. Pauline, buyer, at 304-558-0067 or david.h.pauline@wv.gov.