Camp Dawson Backflow Preventer(s) Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, is seeking a contractor to replace ten backflow preventers at the Camp Dawson Army Training Site near Kingwood, West Virginia. This Centralized Request for Quote (CRFQ) requires a qualified contractor to provide all labor, materials, tools, equipment, and supervision necessary to replace backflow preventers that failed recent inspections across multiple buildings. The project mandates a West Virginia Contractor's License and requires the replacement of specific backflow preventers with valves, with vendors permitted to use alternative manufacturers if they submit a third-party testing report that meets bid specifications. A mandatory pre-bid meeting was held on August 19, 2025, at 9:30 AM in Building 301-Post Engineering, with technical questions due by August 26, 2025, at 11:00 AM. The solicitation (CRFQ 0603 ADJ2600000006 Version 2) closes on September 3, 2025, at 1:30 PM EST, with vendors required to honor their submitted pricing for 90 calendar days and complete the entire project within 90 days of contract award.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a bid bond of 5% of the total bid amount and carry specific insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance. The contract includes liquidated damages provisions of $1,500 per day of delay and an additional $1,250 fixed cost for Staff Judge Advocate review if the project is not completed by the contract completion date. The project is contingent upon receipt of federal funding, though no specific budget range is explicitly stated in the documentation. While no incumbent vendor is mentioned, the solicitation indicates that the invoice and shipping locations will be in Charleston and Kingwood, West Virginia, and the procurement uses the commodity code 72101510. The primary contact for the solicitation is David H. Pauline, who can be reached at 304-558-0067 or david.h.pauline@wv.gov for any additional inquiries.