Bus-Vehicle Parts

Charlotte-Mecklenburg Board of Education (CMBE) is soliciting bids for an Invitation for Bids (IFB #163-01162025JR) for Bus-Vehicle Parts, specifically seeking vehicle accessories and components under UNSPSC Code 25170000. The procurement covers over 200 different bus and vehicle parts, including ABS sensors, crossing arms, mirrors, belts, engine components, wipers, brakes, safety equipment, and related maintenance items. Electronic bids must be submitted through the North Carolina Business Invitation Delivery System (NC BIDS) by February 6, 2025, at 3:00 PM EST, with the contract term beginning upon final execution and extending through June 30, 2026. Vendors are required to deliver parts within 5 calendar days of purchase order receipt to multiple facilities in Charlotte and Pineville, NC, with pricing to include total costs for shipping, handling, and administrative fees. Key requirements include providing manufacturer authorization documentation, submitting at least three customer references, and demonstrating ability to supply both OEM and aftermarket parts with specified delivery times and pricing.

The procurement includes a Historically Underutilized Business (HUB) participation goal of 10%, requiring vendors to engage minority, women, and small businesses as first or second-tier subcontractors. Vendors must complete the M/W/SBE Utilization Form and potentially be certified by the North Carolina Department of Administration as a HUB business. Strict background check requirements are in place, mandating criminal background checks for all employees who might work on school district property, with specific prohibitions against hiring individuals with felony convictions or those registered on sex offender registries. Vendors must maintain $1,000,000 in automobile liability and commercial general liability insurance, comply with North Carolina state laws, and adhere to additional requirements such as E-verification and Iran Divestment Act certification. While no specific contract value is explicitly stated, the comprehensive parts list and annual usage estimates suggest a substantial procurement opportunity for bus and vehicle parts suppliers, with potential for multi-year renewal through three additional one-year terms.