Box software renewal (brand only)

The State of California is requesting bids for Box software renewal on a brand-only basis, with bids due July 10, 2026. This is a sole-source procurement — only Box's proprietary platform qualifies; no alternative vendors or equivalent products will be considered.

The scope covers renewal of existing Box cloud storage and collaboration software licenses, including licensing, support, and maintenance services. Pricing is structured around Box's standard subscription tiers based on user counts and storage allocations. The contract requires service level agreements, technical support availability, and integration with existing state infrastructure. The incumbent is Box itself, and pricing is expected to align with current enterprise-market rates for Box solutions.

Evaluation criteria include pricing competitiveness, vendor qualifications, and ability to maintain service continuity for existing Box users across state organizations. The contract may include annual renewal options contingent upon continued funding and organizational need. Funding derives from existing information technology and software licensing budgets. Detailed pricing and product information is provided in attached exhibits (Appendix A and Exhibit 6).