Boiler Replacement

Ottawa County in Michigan is seeking proposals through RFP 25-053 for a comprehensive boiler replacement project for its Facilities Maintenance department. The solicitation requires experienced vendors to supply and install a new Lochinvar boiler with full integration into existing Building Management System (BMS) controls, electrical, and plumbing systems. Contractors must provide a complete evaluation of the current boiler system, develop detailed plans and specifications for county approval, and conduct thorough testing and commissioning of the new system. Vendor qualifications include a minimum of three years of industry experience, ability to manage subcontractors, and coordination capabilities with Johnson Controls International (the existing BMS contractor). Key dates include a pre-proposal conference on Friday, May 16, 2025, at 10:00 AM ET in the Administration Building Lobby, with proposals due by 2:00 PM ET on Wednesday, May 28, 2025. The county anticipates awarding the contract on Friday, June 13, 2025, with a projected contract start date of Friday, June 27, 2025. Vendors must ensure compliance with State of Michigan regulations, safety standards, and CSD-1 code requirements.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors are required to secure all necessary licensing and will be responsible for decommissioning the existing boiler. The county is tax-exempt, and vendors must submit comprehensive proposal documentation including a cover sheet, vendor references, and a detailed proposal response document. The proposal must include a breakdown of pricing covering demolition, equipment, installation, controls integration, and testing, with specific emphasis on clear and concise responses. While a specific budget range is not explicitly stated, the complexity of the project suggests a significant capital investment. Vendors must provide detailed information about organizational experience, qualifications, warranty and product specifications, worker licenses, and a comprehensive cost breakdown. The successful contractor will be responsible for a full-scale boiler replacement that integrates seamlessly with the county's existing infrastructure and meets all technical and regulatory requirements.