FY26 - 27 COBH Boiler Maintenance

Central Ohio Behavioral Healthcare is soliciting bids for a contractor to perform preventative maintenance and testing on boilers in our main building and forensic building. Pre-bid walkthrough is scheduled on 05/07/25 at 9:00am: Address is 2200 West Broad Street, Columbus, OH 43223 in the main (new) building.

SCOPE OF WORK AND DELIVERABLES Anticipated Contract periods: FY26 - July 1, 2025 through June 30, 2026 and FY27 - July 1, 2026 through June 30, 2027.

• To provide labor, equipment and materials to perform hourly rate work, preventive maintenance, and scheduled service as listed for; 6 hot water boilers in COBH (Lochinvar boilers) and 4 hot water boilers in Moritz Utility Bldg (1 Lochinvar and 3 Clever Brooks boilers).

• Quarterly (September, December, March and May) preventive maintenance inspection on Boilers at COBH/Moritz per manufacturers recommendation including but not limited to:
  • Testing and adjustment of operating and safety controls of boilers.
  • Check condensate drain system.
  • Operate relief valves
  • Check boiler piping(gas and water) for leaks
  • Test low water cut off and reset button

• Semi-Annually (September and May) per manufacturers recommendation including but not limited to:
  • Fire boilers twice a year with supplemental energy source. Combustion will be set for maximum operating efficiency (both fuel sources) (both COBH and Moritz)

The following will only take place in COBH:

• Operate relief valve
• Test low water cut-off

• Annually (September) COBH & Moritz per manufacturers recommendation including but not limited to:
  • Clean heat exchanger
  • Flame inspection
  • Remove and clean burner using compressed air only (if combustion or performance indicate need)
  • Clean blower wheels
  • Clean condensate trap and fill with fresh water
  • Check system water pressure/system piping/expansion tank
  • Open fire side of the boilers annually in September to inspect the internal systems of the boilers. Brush out fire side tubes.

• Upon completion of each inspection, the contractor shall submit a report of the work complete, the condition of the system and any recommendations for necessary repairs or improvements to the system. Documentation is to be completed for each boiler after each inspection. The document will be reviewed and approved by COBH prior to use.
• Contractor shall provide labor, equipment and materials to complete this work.
• Contractor shall advise the Building Construction Superintendent or designee of any necessary repairs. Parts and labor to make any necessary repairs shall be handled as an additional cost. A written quote for additional work shall be provided, and a purchase order will be assigned before work commences.
• The selected contractor will be notified in writing a minimum of 10 days prior to the anticipated start date.
• All work shall be scheduled through the Maintenance Department and be performed Monday through Friday (7:30 am to 4:00 pm)

Additional Services: COBH will request and schedule services as needed. Service Rates - This contract shall include commitment for emergency calls on an 'as needed' basis deemed emergency by COBH. The Contractor must have adequate personnel to be capable of responding to emergencies 24 hours per day, 365 days per year. Response time shall be no more than 2 hours for emergency calls. The hourly charge for emergency services should include all costs related to providing the service (i.e., equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. An itemized invoice shall be provided for all emergency services Service during regular working hours shall be billed at regular hourly wage rates. Service during hours other than 7:30 a.m. to 4:00 p.m. shall be listed clearly to describe overtime and holiday rates. The Contractor must have adequate personnel and equipment to respond to emergencies 24 hours per day, 365 days per year. The bid should show hourly rate for above services during normal working hours, weekends and holidays and be accompanied by any written certifications. Invoices must be itemized to clearly reflect labor and materials separately (if any materials are used). Materials may be provided by COBH (prior approval will be required if contractor is to provide any materials).