Bldg. 88; WO. 327647; Replace Existing Rooftop Unit #5

The West Virginia Department of Administration, General Services Division is requesting quotes for the removal and replacement of a rooftop HVAC unit at State Building 88 in Charleston under ARFQ 0211 GSD2700000002, with bids due July 27, 2026 at 10:30 a.m. and a mandatory pre-bid meeting on July 16, 2026 at 10:00 a.m.

The scope involves replacing an existing 5-ton heat pump (Model# PHD360000K000C1) with a new unit compatible with the building's Trane Tracer Ensemble building automation system. The awardee must furnish all labor, materials, equipment, and supplies, including installation of new sensors, replacement of disconnects and disconnect whips, installation of a new thermostat, ductwork transition, BAS system graphics and scheduling updates, and closure documentation with training. A one-year warranty on labor is required. The vendor must provide an overall project schedule within 72 hours of contract award and coordinate work around agency requirements.

The vendor must be registered with the West Virginia Purchasing Division and comply with all applicable state and local licensing requirements. Commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence are mandatory, with the General Services Division listed as certificate holder. A bid bond equal to 5% of the total bid amount, performance and labor/material payment bonds equal to 100% of the contract value, and a two-year maintenance bond covering the roofing system (if work impacts the existing roof) must be provided prior to contract award.

Pricing is submitted as a lump sum bid incorporating all labor, materials, equipment, travel, and mileage with no price adjustments permitted. Technical questions are due July 21, 2026 at 10:00 a.m. Bids must be submitted electronically through wvOASIS or physically delivered to the General Services Division at 112 California Avenue, Building 4, 6th Floor, Charleston, WV 25305. Failure to attend the mandatory pre-bid meeting results in bid disqualification. Addendum 2 has been issued; bidders must acknowledge receipt of all addenda on the included form submitted with their bid.

Contact buyer Robert W. Hovatter at 304-352-5498 or robert.w.hovatter@wv.gov.