Birchwood HVAC request for quote

The South Carolina Department of Juvenile Justice is requesting quotes for HVAC equipment and Building Automation System interfaces at its Birchwood facility, with quotes due August 27, 2026 at 11:00 AM.

The scope covers twelve mini-split heat pumps (ten two-ton units with ceiling cassettes, one two-ton unit with wall-mount air handler, and one three-ton unit with ceiling cassette) and twelve compatible BAS interfaces to replace existing R-22 refrigerant systems. All equipment must meet minimum efficiency ratings of 20 SEER2, 13 EER21, and 9.8 HSPF2; be AHRI-certified; operate on 208/230-volt single-phase power; and use R32 or R454B refrigerant. Contractors must supply comprehensive manufacturer and model number documentation, technical specifications, product data sheets, certifications, and test reports demonstrating compliance with specifications.

Award will be made to a single vendor for all line items. The selected contractor must provide a five-year comprehensive warranty covering all replacement parts and a seven-day warranty on compressors, with repair and replacement services provided at no additional cost during warranty periods. SCDJJ's internal maintenance staff will handle all installation, configuration, and programming; the contractor's obligations are limited to equipment furnishing and delivery.

Delivery is required within thirty days of purchase order receipt to the SCDJJ Warehouse at 1745 Shivers Road, Columbia, South Carolina 29210. Pricing must be submitted on the provided RFQ form with materials and labor costs separated by line item, excluding sales and use taxes. Freight charges shall be prepaid and absorbed into quoted prices with FOB Destination terms. Quotes must be submitted to Sedona G. Schuehle at SedonaGSchuehle@djj.sc.gov.