Biological Confocal Microscope

SUNY Polytechnic Institute is requesting bids on a biological confocal microscope system for educational use at its Utica campus under IFB 25-35, with bids due July 21, 2026 at 3:00 pm EST and questions due July 13, 2026 at 3:00 pm EST. The procurement is subject to NYS Finance Law 139j & k (Lobbying Law), which restricts vendor contact to the designated individual listed in the advertisement; violation can result in debarment from NYS Agency sales.

The scope includes a high-speed confocal microscope with hybrid and resonant scanners capable of 300–400 frames per second at 8192x8192 pixel resolution, at least six lasers spanning 405–850 nm wavelengths, six or more spectral confocal detection channels, at least six motorized objectives from 4X to 100X magnification, a 4K 32-inch monitor, air table, and a computer system with 128–256 GB DDR5 RAM, 1.5–2 TB SSD storage, and RTX A4500 GPU with 20 GB or better graphics capability. The motorized stage must feature linear motor drive with encoder feedback, 100–300 mm/s maximum velocity, and 1.0–2.5 kg load capacity. The system must operate within 0°C to 40°C and support live and long-term imaging exceeding 12 hours. Delivery includes unpacking, installation, software configuration, minimum two full days of operator training, and written certification of full operational status and functional safety compliance.

Bidders must demonstrate at least ten years of experience manufacturing or supplying digital and optical microscope technologies, OEM authorization to sell and support equipment in the United States, professional service capability with factory-certified personnel, on-site service response within five business days, and all applicable U.S. safety certifications including UL/NRTL documentation. Proof of professional liability insurance ($1 million minimum), general liability ($1 million per claim / $2 million aggregate), and workers' compensation is required. Bidders must provide three U.S. installation references from the past five years and company financial stability documentation. A minimum one-year full warranty covering parts, labor, and travel is mandatory; extended warranty of three years is optional.

The contract term is one year with an option to renew for one additional three-year term. Pricing is FOB Destination with freight prepaid, quoted in U.S. dollars exclusive of sales tax. Cost adjustments in subsequent years shall not exceed Consumer Price Index inflation for the Northeast Urban region. Bid prices are firm for 90 days. Prevailing wage requirements apply under NYS Department of Labor schedule PRC# 2026006597. No incumbent contractor is identified; no business has been awarded an identical or substantially similar contract within the past five years.