BEP Vending Equipment and Services

The Kansas Department for Children and Families, through the Kansas Department of Administration's Office of Procurement and Contracts, is issuing a Request for Proposal (RFP) for vending equipment, maintenance, and support services under the Randolph Sheppard Act for facilities and locations throughout Sedgwick County and the state of Kansas. The procurement seeks qualified vendors to provide snack, beverage, fresh food, and combination vending machines, along with comprehensive services including equipment installation within two weeks of purchase order dispatch, personnel training, maintenance, warranty servicing, and cashless payment system integration. Vendors must demonstrate the ability to service the entire state of Kansas and provide details regarding service coverage areas, hours of operation, and customer support availability. All equipment must be new or fully refurbished and in like-new condition, with a standard 365-day warranty included in quoted prices and repair turnaround times of 48 hours while under warranty. Bidders must submit percentage discounts off published catalog pricing for various equipment categories and labor rates (hourly rates, mileage fees, and flat transportation fees), along with current complete catalogs, three references, tax clearance certificates, immigration compliance certifications, and state-mandated certifications regarding Israel boycotts and covered telecommunications equipment. The bid event was posted February 12, 2026, with proposals due March 18, 2026, at 2:00 PM CST; written questions must be submitted to Procurement Officer Phillip L Curtis (phillip.l.curtis@ks.gov) via email in MS Word format by February 25, 2026. The contract will run from the date of execution through June 30, 2031, with no renewal option, and this is a negotiated procurement that may include formal negotiations with selected bidders, with final award by the Procurement Negotiation Committee.

The procurement is open to all qualified vendors, with available bidder preference categories including Disabled Veteran Owned Businesses and Certified Business designations. All bidders must be officially invited to participate and must request their invitation at least 24 hours prior to the closing date and time; bidders who have not received the document with their company name in the upper right corner must contact the Procurement Officer for an official invitation. Bidders are required to submit a current Tax Clearance Certificate from the Kansas Department of Revenue, along with completed forms regarding Immigration Reform and Control, Sexual Harassment, and Boycott of Israel certifications, and must certify acceptance of the State's terms and conditions. Procurement Cards (P-Card) are accepted for payment with no additional charges permitted. The State reserves the right to reject any or all bids, confirm tax status of contractors and subcontractors before contract award, and pursue an award to the next lowest responsive bidder if tax clearance is unavailable within ten calendar days. Contractors face potential debarment of up to three years for default or unsatisfactory performance per K.S.A. 75-37,103. No specific award value or budget range is disclosed in the available procurement documents.