Benefits - Pet Insurance

The City of Fort Collins, located in Larimer County, Colorado, is seeking proposals for a voluntary Pet Insurance program to benefit eligible city employees through RFP 10189. The procurement aims to select a Service Provider capable of offering comprehensive pet insurance coverage with flexible plan designs, including accident, illness, wellness, and preventative care for pets. Qualified vendors must demonstrate at least 5 years of industry experience, compliance with federal and state regulations, and provide 24/7 customer support with employee education materials. The proposal evaluation will utilize a weighted scoring system across five key areas: scope of proposal (3.0), firm capability and personnel (2.0), technology integration (1.0), cost (2.0), and sustainability methodology (1.0), with proposals rated on a 1-10 scale. Critical dates include a proposal submission deadline of August 13, 2025 at 3:00 PM Mountain Time, with anticipated contract award by late September 2025 and a contract start date of January 1, 2025, targeting implementation during the October 2025 benefits open enrollment period.

The RFP does not explicitly outline specific set-aside designations or restrictions for respondents, and no incumbent vendors are mentioned in the documentation. The City reserves the right to reject any proposals and may allow other governmental agencies to utilize the resulting award. While specific budget ranges are not detailed, the procurement suggests a comprehensive, multi-year contract for pet insurance services. The selected Service Provider will be expected to offer technology integration capabilities, customizable plan designs, robust enrollment support, and ongoing administrative services. The City seeks a vendor with sophisticated customer service infrastructure that can seamlessly implement and manage a voluntary employee pet insurance benefit program. Though specific contract value is not specified, the procurement indicates a strategic, long-term partnership approach to providing this voluntary employee benefit.