Bdvr-ENV-7 renewal by mail tab envelopes

The Michigan Secretary of State is soliciting bids for BDVR-ENV-7 Renewal by Mail Tab Envelopes, with bids due June 15, 2026. All bids must be submitted online and must include complete costs with freight to the PMM dock at 7461 Crowner Drive, Lansing, Michigan 48913, quoted F.O.B. Destination, prepaid. Late bids will not be accepted.

The scope is 6 × 9 inch tab envelopes with detailed printing, address window, and barcode specifications designed for automated mail processing of vehicle registration renewals. Envelopes must be printed on minimum 24 lb bond paper with specified ink colors, placement tolerances, and durability standards to withstand USPS sorting equipment. All printed elements, including return address, recipient address window, barcode zones, and messaging referencing Real ID requirements and Michigan.gov/REALID, must remain legible throughout processing. The mock-up references a production quantity of 15,000 units on 24# white wove paper with gum flap.

All vendors must be pre-qualified and registered with the State of Michigan; pre-qualification requires approximately one week and can be initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. Vendors must be capable of accepting Electronic Funds Transfer (EFT) payments. Electronic copies of all materials must be provided in source software format with revisions, fonts, and images included, as well as in PDF format; all materials become property of the State. Packaging must use single-face hardwood pallets (44–48 inches length, 36–48 inches width, maximum 5'6" height, maximum 4,000 pound gross weight) with two-way entry capability. Delivery to the General Services Building dock is Monday through Friday, 8:00 AM to 3:30 PM, excluding standard holidays. The State retains the right to inspect deliverables within 30 calendar days and requires correction or replacement of defective items within 10 calendar days at vendor expense. Payment terms are 45 calendar days from the later of invoice receipt or final acceptance, via EFT only.