State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- BDVR-ENV-7 RENEWAL BY MAIL TAB ENVELOPES
- Solicitation number
- RFQ 171 260000000343 1
- Issued by
- Michigan
About this file
This is a Terms & Conditions document for the State of Michigan's Print & Mail Management (PMM) program, establishing vendor requirements and operational standards for print and mail services contracts. The document outlines mandatory pre-qualification requirements for all vendors, who must also be registered with the State of Michigan and capable of accepting Electronic Funds Transfer (EFT) payments. Pre-qualification requires approximately one week and can be initiated by contacting Andrew Hale at 517-636-0092 or halea3@michigan.gov. All bids must be submitted online and must include complete costs with freight to the PMM dock located at 7461 Crowner Drive, Lansing, Michigan 48913, with pricing quoted as F.O.B. Destination, prepaid. Late bids will not be accepted. Delivery to the General Services Building dock is available Monday through Friday from 8:00 AM to 3:30 PM, excluding standard holidays, and drivers must obtain entry passes at the front office before proceeding to the dock.
The document establishes strict packaging and labeling specifications requiring single-face hardwood pallets with specific dimensions (length 44"-48", width 36"-48", height 5'6" maximum, and 4,000 pound maximum gross weight) with two-way entry capability. All cartons must be uniformly sized and clearly labeled with commodity numbers, descriptions, purchase order numbers, package quantities, and pallet totals. The vendor's Overs/Unders Policy stipulates that no underruns are acceptable and overruns are at the vendor's expense. All electronic copies of materials must be provided in source software format with revisions, fonts, and images included, as well as in PDF format, with all materials becoming the property of the State of Michigan. Invoicing must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system, and direct shipments require a signed packing slip faxed or emailed to Andrew Hale at 517-636-7732 or halea3@michigan.gov with advance notification of shipment and expected arrival time.
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Other files
| File | Type | Posted |
|---|---|---|
| BDVR-ENV-7 Renewal By Mail Envelopes 6-26.docx | DOCX document | |
| BDVR ENV 7_8-22 (1).pdf | ||
| BDVR-ENV-7 Mock-Up.pdf | ||
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .