Baseball Equipment Provider

Eastern Kentucky University is requesting proposals for a Baseball Equipment Provider to supply varsity baseball equipment and related services, with proposals due July 27, 2026 at 2:00 PM EDT.

The scope covers baseball bats, fielding gloves, catcher's equipment, and batting helmets meeting EKU specifications for durability, color range, standards for numbers and logos. The awardee must designate a single supplier for these categories, provide a dedicated regional contact available year-round for technical support, conduct regular scheduled campus visits to service the team, and furnish all equipment with free shipping to the University. The vendor must also assist EKU's baseball program in retail product and brand activation and offer incentives such as merchandise credit, signing bonuses, sponsorships, or scholarships. The contract serves the varsity baseball team, certain support personnel, and related programs.

The initial contract term runs from award through June 30, 2027, with up to four consecutive one-year renewal options for a maximum five-year duration subject to Kentucky Revised Statute 45A.145. Annual renewals are contingent on satisfactory performance. The University reserves the right to award the contract in part or in whole to multiple vendors and may outsource or purchase from alternative sources if products are deemed insufficient.

Proposals must include a detailed program plan, comprehensive financial proposal with all costs and any incentive offers, and three professional references. Offerors must submit an ACORD certificate of insurance and create an account in the University's JAGGAER eProcurement system. Resident Bidder Status may be claimed if eligible. Questions are due July 20, 2026 at 2:00 PM EDT. All proposals must remain valid for six months following the due date. The University's standard payment terms are Net 30, though bidders may propose more favorable terms. Gary Burns, Senior Procurement Official, is the primary point of contact at gary.burns@eku.edu.