1411201-event.pdf

13 July 2026

Baseball Equipment Provider Eastern Kentucky University is seeking proposals for a Baseball Equipment Provider.

13 July 2026

Released 7/13/2026 12:00 AM EDT Type Request for Proposal (RFP) Open 7/13/2026 8:00 AM EDT Number RFP-514-2027 Close 7/27/2026 2:00 PM EDT Currency US Dollar

Sealed Until 7/27/2026 2:00 PM EDT

Contacts Gary Burns Gary.Burns@eku.edu

Commodity Codes Commodity Code Description APP10003 Apparel - Athletics, Uniform ATH10000 Athletic/Recreational Supplies ATH10001 Athletic/Recreational Equip.

13 July 202613 July 202613 July 202613 July 202613 July 202613 July 202613 July 202613 July 202613 July 2026 mailto:Gary.Burns@eku.edu

Baseball Equipment Provider

RFP-514-2027

PLEASE NOTE: TO BID ON ANY EKU SOLICITATION EVENT YOU NEED TO CREATE AN ACCOUNT IN OUR

JAGGAER EPROCUREMENT SYSTEM. IF YOU DO NOT ALREADY HAVE AN ACCOUNT OR DO NOT

UNDERSTAND HOW TO CREATE AN ACCOUNT, PLEASE CONTACT THE BELOW PROCUREMENT OFFICIAL TO

REQUEST ACCESS.

Event Point of Contact:

Gary Burns

Senior Procurement Official gary.burns@eku.edu

Intent and Scope

Eastern Kentucky University (EKU) is soliciting proposals for the purpose of awarding a contract for Varsity Baseball Equipment; outlined in the attached scope of services.

It is the intent of the University to award one (1) vendor the contract. However, if in the best interest of the University, the University reserves the right to award in part or in whole, and to award multiple vendors.

Questions

Questions are due by: 7/20/2026 no later than 2:00PM (ET) – Submit via the Q&A Board within this electronic solicitation event. All questions submitted by deadline will be addressed via Addendum that will be posted within the "'Buyer Attachments" section.

Contract Term The Contract resulting from this RFP and the Successful Offeror’s Proposal shall have an initial term from award date through June 30, 2027. The Contract shall be renewable for up to four (4) consecutive one (1) year renewal periods. The total contract period will not exceed five (5) years, subject to KRS 45A145. Annual renewal will be contingent upon the University’s needs and satisfaction with the services performed and the overall performance of the Contractor.

The University reserves the right to renegotiate any term and/or condition as may be necessary to meet requirements for any renewal period. The Successful Offeror will be advised of any proposed revisions prior to the renewal period.

Description

Required to View Event

Prerequisites Required to Enter Bid

13 July 2026

1. Please review the attached proposal terms and conditions.

2. Please review the Department of University Procurement's General Terms and Conditions.

3. Please review the attached Eastern Kentucky University RFP Legal Definitions, Terms of Proposal/Contract, and Requirements

4. By checking this box, I acknowledge that I am responsible for paying and reporting all applicable federal, state, and local taxes.

5. Please review, sign, and attach a copy of the University's Solicitation Terms and Conditions.

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Buyer Attachments

1. Baseball Equipment Scope and Requirements.pdf

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Questions Required Questions

Group 1.1:

Instructions:

1.1.1 Please list names and email addresses of the primary and secondary contacts for this RFP.

1.1.2 All addenda should be downloaded, reviewed, signed, and re-uploaded in this section prior to submitting proposal.

1.1.3 By selecting yes, you confirm that your proposal will remain valid for six (6) months after the due date of this RFP. If you respond no to this question, your proposal will be automatically disqualified.

1.1.4 By selecting yes, the Offeror understands and accepts all financial responsibility for all travel expenses incurred for oral presentations (if required/requested) and/or candidate interviews.

1.1.5 Please use the text-box below to detail any deviations or exceptions to the RFP requirements. You must include a detailed justification for the deviation or exception. If there are no deviations or exceptions, please put "NONE" in the box below.

1.1.6 Is the Offeror willing to extend pricing to other state universities and University affiliate organizations within the Commonwealth of Kentucky?

Group 2.1: Group 2.1 Instructions:

2.1.1 Please list the legal name, e.g. “ABC Group, Inc.” of your company.

2.1.2 Please list the State of Incorporation of your company.

2.1.3 Please list the primary business address of your company for the purposes of administering the contract and/or agreement.

2.1.4

Please list a valid remittance address for your company for the purposes of invoicing and payment. If this entity is a corporate affiliate, subsidiary company or any payee otherwise differentiated from the parent company, the Offeror will explain the relationship of both entities and detail why the remittance address differs from the address of the primary entity.

2.1.5 Please offer a detailed description of your corporate organization, e.g. parent corporation, subsidiaries, affiliated companies, distributors or wholly-owned franchises and discuss how any particular group of companies will be involved in the Offeror’s administration of any contract resulting from this RFP.

2.1.6 The University reserves the right to request financial information from any Offeror deemed necessary to determine financial responsibility. Such information may include audited financial statements, reviewed financial statements, a bank reference or letter of good standing from a financial institution, or other evidence of financial capability.

2.1.7 Please identify and discuss any litigation or claim brought against your company within the last seven (7) years, which might reflect adversely on your company’s professional image, ability, or capacity in relation to providing services sought in this RFP.

2.1.8

Please address both of the following questions:

1. Is your company currently for sale, involved in any transaction to expand, become acquired by, or otherwise merged with another organization? If so, please explain.

2. Has your company been involved in any reorganization, acquisition or merger within the last two (2) years? If so, please explain.

2.1.9 Is Offeror currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Offeror shall specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

2.1.10 Does Offeror have any personal, financial, or organizational relationship with an Eastern Kentucky University member of the Board of Regents, employee, or other representative of the University? If so, please explain in detail any potential or perceived potential conflict of interest for either the Offeror or University.

2.1.11 Please include any other relevant organizational or financial information about your company that will aid the University in evaluating the company, its financial viability and its ability to appropriately service the University.

2.1.12

Please upload an ACORD certificate of insurance per the requirements outlined on page 11 of the "RFP Legal Definitions, Terms of Proposal/Contract, and Requirements" document under the "Prerequisites" section of this RFP.

If you carry other and/or additional insurance coverages, please upload the certificate(s).

Group 3.1:

Instructions:

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3.1.1

Program Plan – Services Defined.

Provide a brief narrative of how Offeror proposes to accomplish services described in this RFP. The Proposal shall, at a minimum, meet all mandatory services.

Please provide examples and exhibits of reports that will be made available to the University.

Note: If providing a file upload, please type in "SEE UPLOAD" in this section.

3.1.2 If desired, you may use this space to upload a PDF copy of your Program Plan instead of using the space provided.

3.1.3

Financial Proposal -

Offeror shall provide a complete description of all costs for products and services, including hourly rates if applicable. Please include all financial incentives Offeror is willing to extend within Financial Proposal (signing bonus, rebate, commission of sales, scholarships, etc.).

3.1.4

Optional Services -

Fully describe and explain any optional services that Offeror will provide that are not part of the mandatory services.

Note: If providing a file upload, please type in "SEE UPLOAD" in this section

3.1.5 If desired, you may use this space to upload a PDF copy of your Optional Services instead of using the space provided.

3.1.6 The University's standard payment terms are Net 30. If more favorable terms are available to the University, please include those as part of your response.

3.1.7 Are you claiming Resident Bidder Status as a respondent to this RFP?

3.1.8 If you are claiming Resident Bidder Status, please complete and sign the attached form and upload it back to this proposal.

Group 4.1: Reference 1 Instructions:

4.1.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

Group 4.2: Reference 2 Instructions:

4.2.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

Group 4.3: Reference 3 Instructions:

4.3.1 Please provide reference information for a similar project or service performed. Please include Name, Institution Name, Phone Number, and Email Address.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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