Bare Root Planting White Pine SW Virginia Veterans Cemetery

The Virginia Department of Forestry is conducting a Quick Quote (QQ) procurement for bare root White Pine seedling planting services at the Southwest Virginia Veterans Cemetery near Dublin, VA. The project requires a contractor to hand plant approximately 18,905 bare root White Pine seedlings across 43 acres, with a planting density of 435 trees per acre. Contractors must have demonstrable experience in tree planting and be capable of meeting the Department's quality specifications for planting techniques. The seedlings will be provided by the Department of Forestry, and the contractor is responsible for picking up the trees from either the Augusta Nursery or the Western Regional Office in Salem, VA. Key project dates include a bid submission deadline of November 4, 2024 at 2:00 PM, with planting work to commence on or after February 15, 2025 and be completed no later than March 31, 2025. Evaluation will focus on the lowest responsive and responsible bidder, with potential reductions in payment for not meeting planting quality standards. The contractor must maintain specified insurance coverage and is prohibited from using alcohol, drugs, or firearms on state property.

The procurement is designated as a Small Business Set-Aside, with preference given to certified micro and small businesses in Virginia. The bid tabulation indicates five active suppliers submitted bids, with H&H Forest Management, Inc. ultimately winning the contract at a total price of $3,268.00 or $76.00 per acre. If no reasonably priced bids are received from certified small businesses, the award may be made to the lowest-priced bidder of any size, provided the price is fair and reasonable. The contract will be executed through a single purchase order with an eVA transaction fee assessed. According to the Special Terms and Conditions, the contract includes a 60-day cancellation clause by either party after the initial 12-month term, and bids must remain valid for 30 days. No subcontracting is permitted without prior written consent, and the contractor will be responsible for repairing any damages to existing utilities, equipment, or surfaces resulting from the work.