SOW Tree Planting for SW VA Cemetery.pdf

Quick Quote: Bare Root Planting White Pine SW Virginia Veterans Cemetery

Scope of Work

Summary:

The Virginia Department of Forestry is looking for a contractor who has working experience and knowledge in planting bare root White Pine seedlings on State-Owned Lands. Planting spacing shall be on average ten (10) feet by ten feet (10) or approximately 435 trees per acre. Trees planted must meet the

Department’s Planting Quality Specifications (included) with final payment determined by the average number of seedlings planted correctly.

Work description:

The work consists of hand planting 2-0 bare root White Pine seedlings furnished by the Department. The area to be planted is approximately 43 acres (see attached map – Attachment A - showing area to plant) on the Department of Veteran Affairs SW Virginia Cemetery located near Dublin VA. The planting area has been chemically site prepared in the summer of 2024. Bidders must have prior experience successfully fulfilling tree planting projects of this type.

Requirements:

1. The Contractor shall notify the State Lands Manager – Ed Stoots (540) 492-0152, three days prior to beginning work.

2. Tree planting may commence on or after March 1st, 2025, and must be completed no later than March 31, 2025.

3. Contractor’s total Fee for the Services shall be determined based on the total bid per acre for the planting to be completed, less any reductions for not meeting planting quality guidelines.

4. Contractor must maintain the insurance amounts specified in the General Terms and Conditions for the duration of this contract and will be required to provide a certificate of insurance listing the Department as the additional insured.

5. The seedlings for this Contract will be provided by and must be picked up by the Contractor from

DOF’s Augusta Nursery. Alternatively, it may be possible to pick up the seedlings from the

Western Regional Office in Salem, VA. Contractors interested in this alternate pick-up location should email ed.stoots@dof.virginia.gov or zachary.olinger@dof.virginia, prior to submitting a bid to ensure that the Department will be able to facilitate.

6. It is requested that the contractor provide at least 48 hours’ notice prior to planting operations.

7. Contractor shall provide all services and equipment to complete the work.

8. Crew must pick up all trash associated with the planting project and dispose of properly in an approved manner.

9. Bags and bundles containing seedlings must be kept always closed and under shade.

mailto:ed.stoots@dof.virginia.gov mailto:zachary.olinger@dof.virginia

10. Seedlings in bags, bundles, and planters' tree bags must be always kept moist.

11. Planters must carry no more trees in hand than can be carried without roots drying out before planting.

Department of Forestry Planting Quality Standards & Specifications:

- Only one (1) seedling shall be planted in a hole.

- The hole shall be in mineral soil free from duff or trash.

- Seedlings are to be planted at root collar or deeper but not excessively deep: planting tool should be

8"x3" minimum. Tree roots must be a minimum of six (6) inches deep.

- The tap root is to be planted without "J" rooting (turned more than 90 degrees).

- Lateral roots shall not be twisted or balled up.

- Seedlings shall stand at no more than 30 degrees of straight up and down.

- The hole shall be filled in at both the bottom and top and packed firmly without injury to bark or seedling. (4 needle test of seedling to test tightness)

- Seedlings are not to be planted in frozen soil or when air temperatures freeze root hairs.

- Seedlings are to be planted at 435 trees per acre, 10'x10' spacing.

- Seedling roots shall not be beaten or otherwise damaged.

- Trees coated with clay slurry should not be rinsed off.

- Culling of seedlings must be done to Department specifications.

- Pruning of excessive tap or lateral roots shall be done only with prior approval of the Department representative on the tract.

- Trees are not stored in the sun, or enclosed vehicles that allow heating, always covered.

A. The Contractor will be notified of unsatisfactory work within one week after inspecting the planting. Restitution shall be made in the form of nonpayment, partial payment or replanting.

The form used will be the decision of the Department.

REPLANTING - When replanting is required, it shall be the responsibility of the Contractor. The

Contractor may contract with another qualified contractor to accomplish the replanting with the written consent of the Department. Replanting, if required, must be completed within 30 days of notice.

B. NON-PERFORMANCE PROVISION: The Contractor shall pay the Department $20 per acre for each area not planted as agreed upon in the contract.

Weather conditions cannot be used as a reason to not fulfill this contract.

Additional Requirements:

a). The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and b). Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate medical purposes).

c). No firearms of any kind allowed on State Property, neither concealed nor open carry.

d). Check-in via email with DOF the week before planting to ensure seedlings are available.

Location: SW Virginia Veterans Cemetery – near Dublin VA in Pulaski County

Quotes accepted by the acre for planting until but no later than, November 4th, 2024 at 2pm.

If contract is awarded the work shall be completed before March 31, 2025

Visitation of the site is optional prior to submitting a quote. For more information, please call Ed Stoots at

(540)492-0152, or Zach Olinger at (276) 233-5477 for the Southwest Virgina Cemetery planting or email ed.stoots@dof.virginia.gov or zachary.olinger@dof.virginia.

Please complete the pricing and certification sheet below. Alternatively, bidders may submit a per acre bid price on the electronic pricing grid included with the solicitation.

***All bids, must be submitted through eVA. Emailed and mailed bids will not be accepted.

Bid price: (Per Acre)

In compliance with this Quick Quote (QQ) and all conditions imposed in this QQ, the undersigned firm hereby offers and agrees to furnish all goods and services required at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and, in any schedule, attached hereto is true, correct, and complete.

By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked. Certificate of insurance must need to be made available upon request.

Name And Address of Firm:

___________________________________________ Date:

Name:

Title:

Signature: (Ink)

License #:

Type:

mailto:ed.stoots@dof.virginia.gov