B-2621BM Chromebooks

Gwinnett County Public Schools is requesting sealed bids for Chromebooks under solicitation B-2621BM, with bids due June 11, 2026 at 9:00 a.m. EST through the Euna Procurement portal and questions due June 8, 2026 at 9:00 a.m. EST.

Vendors must be certified resellers or partners for both HP and Lenovo and must provide at least three references demonstrating similar project experience. The awardee will enroll each Chromebook into the GCPS Google Apps Domain, apply manufacturer tagging and labeling, and deliver units to designated warehouse and school locations with electronic serial number documentation. Delivery is FOB Destination with inside delivery required weekdays between 7:00 a.m. and 3:00 p.m.; all shipments must be palletized on 40" × 48" four-way skids not exceeding 7 feet 6 inches in height.

The contract term runs July 17, 2026 through July 16, 2027, with GCPS reserving the right to renew for up to four additional one-year periods (five-year potential term maximum) subject to Gwinnett County Board of Education approval. This is a demand-usage contract; GCPS estimates annual quantities for bid purposes only and reserves the option to split awards among multiple vendors. Pricing must remain firm through the initial contract term; price adjustments are permitted only for documented cost escalations due to economic conditions, marketplace factors, or tariffs arising after bid submission and subject to GCPS approval and negotiation.

Award will be made to the lowest responsive and responsible bidder. Vendors must provide manufacturer warranty information including durations, coverages, terms, and available extended warranties, and must establish procedures for handling damaged items in shipping with estimated replacement turnaround times. Discontinued or replacement models may only be substituted with written approval from the GCPS Purchasing Department Senior Buyer.

All bids must be submitted electronically through Euna Procurement with unit prices not exceeding two decimal points and freight charges included. Vendors must complete the GCPS W-9 Substitute Supplier Information Form, provide DUNS registration verification in SAM, and certify compliance with Georgia Security and Immigration Compliance Act requirements and lobbying disclosure obligations.