B-2620BM Chromebooks

Gwinnett County Public Schools (GCPS), Georgia's largest school district serving over 182,000 students across 140+ schools, is soliciting sealed bids for the purchase of Chromebooks under solicitation B-2620BM through a demand usage contract structure. Bidders must submit digital responses through the Euna Procurement portal by Wednesday, May 20, 2026 at 9:00 AM EST, with all questions due by Thursday, May 14, 2026 at 9:00 AM EST. The contract will be effective from June 19, 2026 through June 18, 2027, with GCPS reserving the right to renew for four additional one-year periods for a maximum total contract length of five years, subject to Board of Education approval. Required vendor qualifications include certification as a reseller/partner for both HP and Lenovo, provision of three references for similar projects, device enrollment into the GCPS Google Apps Domain, device tagging and decaling capabilities, delivery to multiple school locations, provision of serial number documentation, and ability to track shipments. Award will be made to the lowest responsive and responsible bidder based on firm pricing that must remain constant for the initial contract term, though price adjustments may be requested only for documented cost escalation due to economic conditions, marketplace factors, or tariffs with supporting documentation. Chromebooks must be palletized on industry-standard 40" x 48" 4-way skids with a maximum height of 7 feet 6 inches, with lift gate and pallet jack availability required for school location deliveries, and all shipments must include the GCPS purchase order number on packing lists and shipping labels with deliveries received at the GCPS warehouse between 7:00 a.m. and 3:00 p.m. on weekdays.

The solicitation documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors for this procurement. Vendors must comply with all applicable federal, state, and local laws, including civil rights legislation, the Georgia Security and Immigration Compliance Act, and E-Verify requirements for on-site personnel, as well as provide W-9 Substitute Supplier Information Forms and Lobbying Certifications as part of the bid submission. Vendors are responsible for ensuring compliance with mandatory shipping and delivery requirements even when drop-shipping directly from manufacturers, and GCPS reserves the right to refuse non-compliant shipments and return them at the vendor's expense, with repeated violations potentially resulting in bid termination and removal from the approved vendor list. The solicitation documents do not specify anticipated annual quantities, budget ranges, or possible award values, indicating that the demand usage contract structure allows GCPS flexibility in ordering Chromebooks as needed throughout the contract term. GCPS reserves the right to split awards among multiple vendors, negotiate lower prices than submitted bids, and reject any or all bids at its discretion, with the district maintaining the right to re-award to lower-cost suppliers to remain within market conditions and replace discontinued models only with manufacturer-discontinued justification.