Awards, Ribbons & Ribbon Attachments - DMVA

The Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal (RFP) No. 190000001036 on February 12, 2019, seeking qualified contractors to supply and deliver awards, ribbons, and ribbon attachments for military and veterans organizations. The procurement encompasses approximately 40 distinct ribbon types utilized by NROTC, JROTC, Air Force ROTC, Young Marines, and various National Guard units, along with numerous ribbon attachments including stars, oak leaf clusters, rank insignia, shoulder cords, and mounting bars designed to display between 2 and 23 ribbons. Bidders were required to submit pricing in modifiable format (Microsoft Excel or Word) with firm pricing for the entire contract length, with adjustments permitted only upon mutual written agreement supported by documented cost changes. The State prefers freight be included in per-unit pricing and will make all payments through Electronic Funds Transfer (EFT). Critical deadlines for this procurement included a vendor question submission deadline of April 4, 2019, with answers posted by April 7, 2019, and a proposal submission deadline of April 10, 2019 at 3:00 p.m. Eastern Time. The anticipated contract commencement date is April 30, 2019, with an initial term expiring May 1, 2022. Evaluation of proposals will be based on lowest bid meeting specifications, and bidders must submit complete Schedule B with package pricing for each item along with a Confidential Treatment Form and a completed Vendor Questions Worksheet addressing company background, experience, certifications, and standard compliance requirements.

The RFP gives consideration to Qualified Disabled Veteran (QDV) status under Michigan law as an evaluation criterion, though no specific set-asides or restrictions on organizational types are noted in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials provided. The solicitation does not specify an award value or budget range, though the State will assume standard contract terms unless bidders submit proposed changes with track changes and detailed explanations. The RFP is subject to the Federal Provisions Addendum if federal funding is involved, which would include compliance with the Davis-Bacon Act, Clean Air Act, and debarment and suspension requirements where applicable. No bidders' conference or site visits are mentioned as part of this procurement process. This represents a new contract requirement for the DMVA rather than a renewal of an existing agreement.