Awards, Ribbons & Ribbon Attachments RFP 1-16-19.pdf

PDF 1 MB Posted Apr 5, 2019

Attached to: Awards, Ribbons & Ribbon Attachments - DMVA
Solicitation number: RFP 511 190000001036 3
Issued by: Michigan

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Written by GovTribe AI · Mar 13, 2026

This is a Request for Proposal (RFP) issued by the State of Michigan Department of Military & Veterans Affairs for the supply and delivery of awards, ribbons, and ribbon attachments. The solicitation (RFP No. 190000001036) seeks bids from qualified contractors to supply approximately 40 distinct ribbon types used by NROTC, JROTC, Air Force ROTC, Young Marines, and various National Guard units, along with numerous ribbon attachments including stars, oak leaf clusters, rank insignia, shoulder cords, and mounting bars designed to display between 2 and 23 ribbons. The RFP was issued on February 12, 2019, with a proposal deadline of April 10, 2019 at 3:00 p.m. Eastern Time. Questions from bidders were due by April 4, 2019, with answers posted by April 7, 2019. The anticipated contract commencement date is April 30, 2019, with an initial term expiring May 1, 2022. No bidders' conference or site visits are mentioned in the RFP materials.

Pricing must be firm for the entire contract length, with adjustments permitted only upon mutual written agreement supported by documented cost changes. The State prefers freight be included in per-unit pricing and will make all payments through Electronic Funds Transfer (EFT). Bidders must submit pricing in modifiable format (Microsoft Excel or Word) and complete Schedule B with package pricing for each item. The State will evaluate proposals based on lowest bid meeting specifications, with consideration given to Qualified Disabled Veteran (QDV) status under Michigan law. Bidders must accept the standard contract terms unless they submit proposed changes with track changes and detailed explanations. All proposals must include a Confidential Treatment Form, regardless of whether confidential information is claimed, and bidders must complete the Vendor Questions Worksheet addressing company background, experience, certifications, and standard compliance requirements. The RFP is subject to the Federal Provisions Addendum if federal funding is involved, including compliance with the Davis-Bacon Act, Clean Air Act, and debarment and suspension requirements where applicable.

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Version 4 (1/2019)

STATE OF MICHIGAN

Department of Military & Veterans Affairs

Awards, Ribbons & Ribbon Attachments Request for Proposal No. [190000001036]

Solicitation Manager Name: Timothy Cole Direct Phone: 517-481-7650 Email: colet7@michigan.gov Main Phone: 517-481-7650

This is a Request for Proposal (RFP) for:

Supply and delivery of awards, ribbons, and appurtenances to the DMVA

RFP Timeline

Event Time Date RFP issue date N/A 02/12/2019 Deadline for bidders to submit questions about this RFP

3:00 p.m. Eastern 04/04/2019

Anticipated date State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

2:00 p.m. Eastern 04/07/2019

Proposal deadline* 3:00 p.m. Eastern 04/10/2019 Anticipated contract begin date N/A 04/30/2019

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

This STANDARD CONTRACT (“Contract”) is agreed to between the State of Michigan (the “State”) and (“Contractor”), This Contract is effective on April 30, 2019 (“Effective Date”), and unless terminated, expires on May 01, 22.

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STATE OF MICHIGAN

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

Document Description Bidder Response Instructions

Cover Page Provides RFP title and number, important dates, and contact information for Solicitation Manager

Informational

Proposal Instructions Provides RFP instructions to bidders Informational

Confidential Treatment Form Required verification on whether bidder’s proposal contains confidential information

Bidder to complete and submit by proposal deadline

Vendor Questions Worksheet Questions to bidders on background and experience

Bidder to complete and submit by proposal deadline

Schedule A – Statement of Work

Statement of work Bidder to complete and submit by proposal deadline

Schedule B – Pricing Pricing for goods and services sought by the State through this

RFP

Bidder to complete and submit by proposal deadline

Contract Terms Provides legal terms for a contract awarded through this RFP

Deemed accepted by bidder unless information required in Section 8, Evaluation Process is submitted by proposal deadline

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. QUESTIONS. Bidder questions about this RFP must be emailed to the solicitation manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

Q # Document and Section Page # Bidder Question

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS . This is the only method by which the RFP may be modified.

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5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include, but are not limited to: Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF.

Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the Cover Page, even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 373-4111 or (888) 734-9749.

6. EVALUATION PROCESS. The State will evaluate each proposal based on lowest bid meeting specifications.

The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8).

Additional information on the QDV preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358- 82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

7. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous.

Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

8. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

9. RESERVATIONS. The State reserves the right to:

1. Disqualify a bidder for failure to follow these instructions.

2. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

3. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

4. Consider an otherwise disqualified proposal, if no other proposals are received.

5. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is http://www.michigan.gov/SIGMAVSS http://www.legislature.mi.gov/(S(12rtpbjmznw1mn4opquus2gz))/mileg.aspx?page=getObject&objectName=mcl-18-1261 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html http://www.michigan.gov/SIGMAVSS ColeT7

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6. Consider prior performance with the State in making its award decision.

7. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

8. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

9. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

10. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

11. Award multiple, optional-use contracts, or award by Contract Activity.

12. Evaluate the proposal outside the scope identified in Section 8, Evaluation Process, if the State receives only one proposal.

10. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 8, Evaluation Process, and price, as demonstrated by the proposal. The State will post a Notice of Recommendation for Award on www.michigan.gov/SIGMAVSS .

11. DEBRIEF MEETING AND BID PROTEST. The State will post a Notice of Recommendation for Award, which will provide instructions on how to request a debrief meeting

If you wish to initiate a protest of the award, you must submit your written protest via email to the attention of Timothy Cole no later than 4:00 p.m., 15 calendar days after posting the Notice of Recommendation for Award, or by 8:00 a.m. the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS system.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

12. STATE ADMINISTRATIVE BOARD. Contracts in excess of $500,000 require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

13. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of [90] calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment, or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

14. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure.

Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

1. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID.

Completion and submission of the CT Form is required regardless of whether the bidder seeks http://www.michigan.gov/SIGMAVSS http://www.michigan.gov/micontractconnect http://www.michigan.gov/SIGMAVSS ColeT7

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1. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

2. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

2. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

3. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

4. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

5. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

6. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

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STATE OF MICHIGAN

CONFIDENTIAL TREATMENT FORM (CT FORM)

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section Error! Reference source not found. of the Proposal Instructions for additional information.

Section 1. Confidential Treatment Is Not Requested

This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

RFP Number RFP Title

Signature Date

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment Is Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI); (2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and (3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

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CONFIDENTIAL TREATMENT FORM (CT FORM)

RFP page #, paragraph #, and section #

State whether the material is a trade secret (TS), financial information (FI), or proprietary information

(PI)

Explain the specific grounds in State or other applicable law which supports treatment of the material as TS, FI, or PI. Do not simply cite to the applicable act. Provide a complete justification as to how the material falls within the scope of the applicable act or relevant case law.

Provide the bidder contact information

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

RFP Number RFP Title

Signature Date

[Printed Name] [Title] [Company]

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VENDOR QUESTIONS WORKSHEET

Provide a detailed response to each question. “You” and “company” refers to the bidder.

Information Sought Bidder Response

1. Contact Information Bidder’s sole contact person during the RFP process.

Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, and phone number.

2. Company Background Information Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or

LLP.

What state was the company formed in?

Phone number Website address Number of years in business and number of employees Legal business name and address of parent company, if any Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

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Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability.

A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran?

Enter YES or NO.

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation?

If you entered “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP?

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

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5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least [3] relevant experiences from the last [5] years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1 Company name Contact name Contact role at time of project Contact phone Contact email City State Zip

1. Project name and description of the scope of the project

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Results obtained Experience 2 Company name Contact name Contact role at time of project Contact phone Contact email City State Zip

1. Project name and description of the scope of the project

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Results obtained Experience 3 Company name Contact name Contact role at time of project Contact phone Contact email City

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State Zip

1. Project name and description of the scope of the project

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Results obtained

6. Standard Contract Terms Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with Section 8 Evaluation Process must be provided with Bidder’s proposal.

7. Other Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude.

Enter YES or NO.

Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury.

Enter YES or NO.

Iran Linked Business- Public Act 517 of 2012. I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012.

Enter YES or NO.

Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451.

Enter YES or NO.

Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies.

Enter YES or NO.

SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan.

Enter YES or NO.

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Authorization to Verify Information provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

Enter YES or NO.

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Request For Proposal No. 190000001036 Awards, Ribbons & Ribbon Attachments

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

Requirement Response

1. Specifications

1.1 The Contractor must provide the following: The contractor must respond ‘yes’ or ‘no’ to signify their ability to supply each item below.

TYPE: Ribbon 3009 WORN/USED BY/AS: NROTC, Young Marines, Montana/Wisconsin/Connecticut National Guard, etc.

TYPE: Ribbon 3001 WORN/USED BY/AS: JROTC, Air Force ROTC

TYPE: Ribbon 3005 WORN/USED BY/AS: MCJROTC, AFROTC, etc.

TYPE: Ribbon 3013

TYPE: Ribbon 3109 WORN/USED BY/AS: Oklahoma National Guard

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TYPE: Ribbon 3684

TYPE: Ribbon 3710

TYPE: Ribbon 7119 WORN/USED BY/AS: Young Marine’s Lifesaving Third Degree

TYPE: Ribbon 3230 WORN/USED BY/AS: Mississippi National Guard Emergency Service Medal Ribbon

TYPE: Ribbon 3682

TYPE: Ribbon 3683 WORN/USED BY/AS: Young Marine’s Unit Commendation

TYPE: Ribbon 3606 WORN/USED BY/AS: MCJROTC, AFJROTC, Young Marine’s Distinguished Service

TYPE: Ribbon 3103

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TYPE: Ribbon 3202 WORN/USED BY/AS: Young Marine’s Sportsmanship Ribbon

TYPE: Ribbon 3102 WORN/USED BY/AS: Air Force Air and Space Campaign Ribbon

TYPE: Ribbon 1544 WORN/USED BY/AS: Young Marine’s Qualified Field

TYPE: Ribbon 3006

WORN/USED BY/AS:

Pennsylvania/Oklahoma/Vermont/Texas National Guard

TYPE: Ribbon 3607 WORN/USED BY/AS: AFJROTC, AFROTC, Young Marine award for completion of CPR course

TYPE: Ribbon 3403 WORN/USED BY/AS: California National Guard Enlisted Excellence ribbon

TYPE: Ribbon 3016 WORN/USED BY/AS: Air Force ROTC/JROTC Valor Award

TYPE: Ribbon 3205

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TYPE: Ribbon 3424

TYPE: Ribbon 3508

TYPE: Ribbon 3108 WORN/USED BY/AS: AFROTC, AFJROTC, Young Marines

TYPE: Ribbon 3401 WORN/USED BY/AS: California National Guard, Young Marine’s Lifesaving First Degree Ribbon

TYPE: Ribbon 3201

TYPE: Ribbon 5123 WORN/USED BY/AS: Veterans of Foreign War Ribbon

TYPE: Ribbon 4212 WORN/USED BY/AS: West Virginia National Guard Legion of Merit

TYPE: Ribbon 3110

TYPE: Ribbon 3274

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TYPE: Ribbon 3402

TYPE: Ribbon 3406

TYPE: Ribbon 3272

TYPE: Ribbon 4022

TYPE: Ribbon 3709 WORN/USED BY/AS: AFJROTC leadership school award

TYPE: Ribbon 3302

TYPE: (small) laurel border frame attachment SIZE: 1-7/16” width, 7/16” height COLOR: Gold WORN/USED BY: Marines, Air Force, Coast Guard

TYPE: (small) campaign/battle service star attachment

SIZE: 3/16”

COLOR: Bronze WORN/USED BY: Army, Marines, Navy

TYPE: Double star

SIZE: 3/16”

COLOR: Bronze WORN/USED BY: Army, Marines, Navy

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TYPE: Triple star

SIZE: 3/16”

COLOR: Bronze WORN/USED BY: Army, Marines, Navy

TYPE: Quadruple star

SIZE: 3/16”

COLOR: Bronze WORN/USED BY: Army, Marines, Navy

TYPE: Oak Leaf Cluster

SIZE: 7/32”

COLOR: Bronze WORN/USED BY: Army, Air Force

TYPE: Letter ‘E’ with a wreath around - circular device SIZE: roughly 3/16” COLOR: Silver WORN/USED BY: Navy

TYPE: No Prong Good Conduct Ribbon Attachment SIZE: 4 knots COLOR: Bronze WORN/USED BY: Army

TYPE: No Prong Palm Attachment

SIZE: 3/8”

COLOR: Bronze WORN/USED BY: Boy Scouts, Croix De Guerre, etc.

TYPE: Compass Rose Ribbon

SIZE: (?)

COLOR: Silver WORN/USED BY: Navy

TYPE: Miniature Hourglass SIZE: Standard COLOR: Bronze WORN/USED BY: Army, Navy

TYPE: Bronze Arrow Head

SIZE: 1/4”

COLOR: Bronze WORN/USED BY: Army, Air Force

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TYPE: Bronze Diamond SIZE: Standard COLOR: Bronze WORN/USED BY: National Guard

TYPE: Bronze Lamp of Knowledge SIZE: Standard COLOR: Bronze WORN/USED BY: Army ROTC TYPE: Black Pvt Rank (metal) SIZE: Standard COLOR: Black WORN/USED BY: Army

TYPE: Black PFC Rank (metal) SIZE: Standard COLOR: Black WORN/USED BY: Army

TYPE: Black Cpl Rank (metal) SIZE: Standard COLOR: Black WORN/USED BY: Army

TYPE: Black Sgt Rank (metal) SIZE: Standard COLOR: Black WORN/USED BY: Army

TYPE: Gold SSG E6 Rank (metal) SIZE: Standard COLOR: Gold WORN/USED BY: Army

TYPE: Gold SFC E7 Rank (metal) SIZE: Standard COLOR: Gold WORN/USED BY: Army

TYPE: Silver 2nd Lt Single disc/dot SIZE: Standard COLOR: Silver WORN/USED BY: Highschool military groups, cadet rank

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TYPE: Silver 1st Lt double disc/dot SIZE: Standard COLOR: Silver WORN/USED BY: Highschool military groups, cadet rank

TYPE: Silver Captain triple disc/dot SIZE: Standard COLOR: Silver

WORN/USED BY: ROTC

TYPE: Silver Major Diamond (pin-on) SIZE: Standard COLOR: Silver

WORN/USED BY: ROTC

TYPE: Silver LtCol Double Diamond (pin-on) SIZE: Standard COLOR: Silver

WORN/USED BY: ROTC

TYPE: Yellow braid should cord SIZE: Standard COLOR: Yellow WORN/USED BY: Training groups, not to worn by regular military personnel

TYPE: Forest (Not Kelly) Green Shoulder Cord SIZE: Standard COLOR: Forest green WORN/USED BY: Training groups, not to worn by regular military personnel

TYPE: Green-Yellow Braid Shoulder Cord SIZE: Standard COLOR: Green WORN/USED BY: Training groups, not to worn by regular military personnel

TYPE: Green-White Braid Shoulder Cord SIZE: Standard COLOR: Green WORN/USED BY: Training groups, not to worn by regular military personnel

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TYPE: Red or Red-Gray Braid Should Cord SIZE: Standard COLOR: Red or Red-Gray WORN/USED BY: Training groups, not to worn by regular military personnel

2 Mounting Bar (connects to display [2] ribbons)

3 Mounting Bar (connects to display [3] ribbons)

4 Mounting Bar (connects to display [4] ribbons)

5 Mounting Bar (connects to display [5] ribbons)

6 Mounting Bar (connects to display [6] ribbons)

7 Mounting Bar (connects to display [7] ribbons)

8 Mounting Bar (connects to display [8] ribbons)

9 Mounting Bar (connects to display [9] ribbons)

10 Mounting Bar (connects to display [10] ribbons)

11 Mounting Bar (connects to display [11] ribbons)

12 Mounting Bar (connects to display [12] ribbons)

13 Mounting Bar (connects to display [13] ribbons)

14 Mounting Bar (connects to display [14] ribbons)

15 Mounting Bar (connects to display [15] ribbons)

16 Mounting Bar (connects to display [16] ribbons)

17 Mounting Bar (connects to display [17] ribbons)

18 Mounting Bar (connects to display [18] ribbons)

19 Mounting Bar (connects to display [19] ribbons)

20 Mounting Bar (connects to display [20] ribbons)

21 Mounting Bar (connects to display [21] ribbons)

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22 Mounting Bar (connects to display [22] ribbons)

23 Mounting Bar (connects to display [23] ribbons)

*Bids on alternate specifications will not be considered.*

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

Describe any recall requirements and procedures.

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Staffing

2.1 Contractor Representative

The Contractor must appoint a Product Representative, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Representative.

2.2 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

2.3 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

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3. Pricing

3.1 Price Term

Pricing is firm for the entire length of the Contract. (OR) Pricing is firm for a 365-day period (“Pricing Period”). The first pricing period begins on the Effective Date. Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

3.2 Price Changes

Adjustments will be based on changes in actual Contractor costs.

Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4. Ordering

4.1 Authorizing Document

The appropriate authorizing document for the Contract will be a delivery order.

5.Delivery

5.1 Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

5.2 Packaging

Packaging must be optimized to permit the lowest freight rate.

6. Acceptance

6.1 Acceptance, Inspection and Testing

The state will inspect products received for accuracy.

7. Invoice and Payment

7.1 Invoice Requirements

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) total price, and (h) Doc ID number.

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7.2 Payment Methods

The State will make payment for Contract Activities & deliverables by electronic funds transfer (EFT). The Contractor must be registered to receive EFT Payments.

8. Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9. Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

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Request For Proposal No. 190000001036 Awards, Ribbons & Ribbon Attachments

SCHEDULE B

PRICING

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the attached pricing sheet. The pricing schedule should be submitted in a modifiable format (e.g. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF).

Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

ITEM How are they packaged?

(BX/DOZ/EA, etc.)

What is the package price?

TYPE: Ribbon 3009 WORN/USED BY/AS: NROTC, Young Marines, Montana/Wisconsin/Connecticut National Guard, etc.

TYPE: Ribbon 3001 WORN/USED BY/AS: JROTC, Air Force ROTC

TYPE: Ribbon 3005 WORN/USED BY/AS: MCJROTC, AFROTC, etc.

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TYPE: Ribbon 3013

TYPE: Ribbon 3109 WORN/USED BY/AS: Oklahoma National Guard

TYPE: Ribbon 3684

TYPE: Ribbon 3710

TYPE: Ribbon 7119 WORN/USED BY/AS: Young Marine’s Lifesaving Third Degree

TYPE: Ribbon 3230 WORN/USED BY/AS: Mississippi National Guard Emergency Service Medal Ribbon

TYPE: Ribbon 3682

TYPE: Ribbon 3683 WORN/USED BY/AS: Young Marine’s Unit Commendation

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TYPE: Ribbon 3606 WORN/USED BY/AS: MCJROTC, AFJROTC, Young Marine’s Distinguished Service

TYPE: Ribbon 3103

TYPE: Ribbon 3202 WORN/USED BY/AS: Young Marine’s Sportsmanship Ribbon

TYPE: Ribbon 3102 WORN/USED BY/AS: Air Force Air and Space Campaign Ribbon

TYPE: Ribbon 1544 WORN/USED BY/AS: Young Marine’s Qualified Field

TYPE: Ribbon 3006

WORN/USED BY/AS:

Pennsylvania/Oklahoma/Vermont/Texas National Guard

TYPE: Ribbon 3607 WORN/USED BY/AS: AFJROTC, AFROTC, Young Marine award for completion of CPR course

TYPE: Ribbon 3403 WORN/USED BY/AS: California National Guard Enlisted Excellence ribbon

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TYPE: Ribbon 3016 WORN/USED BY/AS: Air Force ROTC/JROTC Valor Award

TYPE: Ribbon 3205

TYPE: Ribbon 3424

TYPE: Ribbon 3508

TYPE: Ribbon 3108 WORN/USED BY/AS: AFROTC, AFJROTC, Young Marines

TYPE: Ribbon 3401 WORN/USED BY/AS: California National Guard, Young Marine’s Lifesaving First Degree Ribbon

TYPE: Ribbon 3201

TYPE: Ribbon 5123 WORN/USED BY/AS: Veterans of Foreign War Ribbon

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TYPE: Ribbon 4212 WORN/USED BY/AS: West Virginia National Guard Legion of Merit

TYPE: Ribbon 3110

TYPE: Ribbon 3274

TYPE: Ribbon 3402

TYPE: Ribbon 3406

TYPE: Ribbon 3272

TYPE: Ribbon 4022

TYPE: Ribbon 3709 WORN/USED BY/AS: AFJROTC leadership school award

TYPE: Ribbon 3302

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File details come from the government source that posted it. Updated Mar 12, 2026.