AV Upgrade Project - Simulation Center
Closed State & local contract opportunity Posted
- Solicitation number
- 2137749
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Daniel Gorman gormand@upstate.edu (315) 464-5720
Updated .
About this opportunity
SUNY Upstate Medical University is requesting quotes for audiovisual system upgrades to three Simulation Center classrooms, with proposals due August 24, 2026. This procurement is limited to New York State businesses certified under Article 15-A of the New York State Executive Law and Article 3 of the New York State Veterans Service Law, with a combined MWBE and SDVOB goal of 100 percent assigned.
The scope covers installation and implementation of integrated AV equipment across three divisible spaces: Cisco room kit systems with codecs and cameras (6 units), Crestron HDMI receivers and transmitters (16 units each), QSC unified core audio systems (3 units), Sennheiser ceiling microphones and suspension kits (6 units each), network infrastructure components, power management equipment, and miscellaneous hardware. Vendors must decommission and stage outdated equipment for surplus while retaining existing Sharp displays and ceiling speakers. Pricing must be submitted using the provided Cost Sheet format only; proposals in alternative formats will be rejected as non-responsive. All costs must include shipping, handling, insurance, delivery to dock as F.O.B. Destination, and commissioning and installation labor. Prevailing wage rates per New York State Labor Law Articles 8 and 9 apply (PRC: 2026022965). Prices must remain firm for the contract term with no increases or surcharges permitted.
Mandatory certifications are Cisco Preferred designations (Collaboration, Networking, Services, and Security Partner), Crestron Masters Certified Programmer status or higher for on-site programming, and AVIXA CTS-D certification for engineering staff. Installation teams must hold OSHA 10-hour, AVIXA CTS-I, and applicable manufacturer certifications (QSYS Control 201, Dante Level III, Extron ECP). Questions are due August 17, 2026 at 4:30 p.m. Eastern Time, with responses issued August 19. Award will be made to the lowest-cost responsive and responsible bidder. Contract start is anticipated in late September 2026. This is a one-time purchase with no renewal options. Vendors must submit current New York State Workman's Compensation and Disability Forms and comply with New York State Finance Law sections 139-j and 139-k (lobbying law).
Opportunity text
SUNY intends to make an award under our discretionary authority, pursuant to State Finance Law 163.6, for the above noted commodity/product. A sealed bid will not be held. This procurement opportunity is limited to New York State businesses certified pursuant to Article 15-A of the New York State Executive Law, Article 3 of the New York State Veterans Service Law and, if applicable, businesses selling commodities or technology that are recycled or remanufactured. SUNY Upstate Medical University invites qualified vendors capable of meeting the mandatory requirements listed inthis Request for Quote (RFQ) and to submit proposals to provide for the installation and implementation of AV upgrades for classrooms in the Simulation Center on campus. This RFQ contains detailed specifications about the products/services required, along with the instructions to enableinterested vendors to prepare and submit proposals. To be considered responsive, bidders must meet the mandatoryrequirements, must be deemed to be responsible, and must submit completed proposals that satisfy all requirementslisted in the RFQ. All required documents and scope of services are attached to this advertisement under documents. This procurement is subject to NYS Finance Law §139 j&k, AKA the Lobbying Law. Therefore, vendors are cautioned that the only permissible contact for this procurement is the individual listed below. Contacting any other individuals atUpstate in connection with this advertisement may constitute a violation of New York State Finance Law. Failure tocomply with this requirement can range from no contract award to debarment from sales to any NYS Agency. Vendors responding to this advertisement shall be required to complete and submit applicable documents related to Vendor Responsibility, NYS Finance Law §139 j&k, and New York State's Tax Law Section 5-a. Vendors responding to thisadvertisement must submit valid and current NYS Workman's Compensation and Disability Forms. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Tony Baird Electronics Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 100.00%
Files
| File | Type | Posted |
|---|---|---|
| RFQ S-1597_082126.pdf | ||
| RFQ S-1597_073126.pdf | ||
| ATTACHMENT 1 - COST SHEET - RFQ S-1597 - 7-31-26.xlsx | XLSX spreadsheet |
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