ATTACHMENT 1 - COST SHEET - RFQ S-1597 - 7-31-26.xlsx

This is a Cost Sheet Attachment for an Invitation for Bid (IFB) issued by SUNY Upstate Medical University for an AV Upgrade Project in the Simulation Center, covering three rooms. The project requires bidders to provide integrated audiovisual equipment and installation services including Cisco room kit systems with codecs and cameras (6 units), Crestron HDMI receivers and transmitters (16 units each), QSC unified core audio systems (3 units), Sennheiser ceiling microphones and suspension kits (6 units each), network infrastructure components, power management equipment, and miscellaneous hardware and parts. Bidders must complete pricing for all line items using only the provided Cost Sheet format; proposals submitted in alternative formats will be rejected as non-responsive. The cost sheet includes fields for unit pricing, total pricing, lead times for turnkey solutions, and allows bidders to propose equivalent products with detailed specifications in designated green cells or supplementary documentation.

All pricing submissions must be completed in the blue cells of the cost sheet, with automatic calculation functionality provided for totals. Prompt payment discounts or cash incentives included in the cost sheet will not be considered in the award determination process, which will be based on identifying the low-cost responsive and responsible bidder. This procurement is limited to New York State businesses certified under Article 15-A of the New York State Executive Law and Article 3 of the New York State Veterans Service Law, with preference for recycled or remanufactured commodities and technology where applicable. Bidders are required to demonstrate vendor responsibility, comply with New York State Finance Law sections 139 j&k (lobbying law), submit current NYS Workman's Compensation and Disability Forms, and comply with New York State Tax Law Section 5-a.