AV Refresh Part 2, Tahlequah & Legacy

Oklahoma State University Center for Health Sciences is requesting proposals for audiovisual equipment refresh and installation across two campuses under RFP 1434121, with sealed bids due October 13, 2026 at 3:00 p.m. CST and mandatory site visits on September 21, 2026.

The scope spans four locations: four Learning Labs (LL1–LL4), a Gross Anatomy Lab, and a Skills Lab at the Tahlequah campus (19500 E. Ross St, Tahlequah, OK 74464); and four public conference rooms (Rooms 1206, 1207, 1209, and 1215) at Legacy Plaza in the Legacy West Tower in Tulsa (5310 E. 31st St, Tulsa, OK 74135). The RFP organizes deliverables into four line items, each requiring one unit delivery: Tahlequah Learning Labs Refresh, Tahlequah Skills Lab A/V Refresh, Tahlequah Gross Anatomy Lab A/V Refresh, and Legacy Plaza conference rooms A/V refresh. OSU has provided comprehensive specifications, line drawings for each location, and existing AV equipment lists to guide proposals. Bidders must certify compliance with attached terms and conditions, submit a Non-collusion Certificate, and provide staff and industry certifications, certificates of insurance, and detailed proposals addressing typical response times for RMA processing and on-site service calls.

All deliverables are shipped to the OSU Center for Health Sciences Dock Department (170103 - Information Technology) at 1111 W 17th St, Tulsa, OK 74107, Attention: Michael Robinson. The Tahlequah site visit runs 10:00 a.m. to 11:30 a.m. on September 21; the Legacy West Tower visit runs 1:00 p.m. to 2:00 p.m. the same day. Questions are due electronically by September 28, 2026 at 3:00 p.m. CST. The RFP does not specify a total contract award amount, contract term, renewal options, or incumbent information.