1434121-event.pdf
PDF 428 KB Posted
- Attached to
- AV Refresh Part 2, Tahlequah & Legacy
- Solicitation number
- OSUTUL-RFP-001861-2027
- Issued by
- Oklahoma
About this file
This Request for Proposal (RFP) document is issued by Oklahoma State University (OSU) Center for Health Sciences for an audio-visual equipment refresh project across two locations. OSU seeks a qualified supplier to provide AV equipment installation and refresh services at the OSUCOM-CN Tahlequah campus, specifically in four Learning Labs (LL1-LL4), the Gross Anatomy Lab, and the Skills Lab, as well as upgrade four public conference rooms (Rooms 1206, 1207, 1209, and 1215) at the Legacy Plaza in the Legacy West Tower in Tulsa. The project is divided into four line items: Tahlequah Learning Labs Refresh, Tahlequah Skills Lab A/V Refresh, Tahlequah Gross Anatomy Lab A/V Refresh, and Legacy Plaza conference rooms A/V refresh, each requiring one unit delivery. Site visits are mandatory and scheduled for Monday, September 21, 2026, with the Tahlequah campus tour from 10:00 a.m. to 11:30 a.m. (19500 E. Ross St, Tahlequah, OK 74464) and the Legacy West Tower tour from 1:00 p.m. to 2:00 p.m. (5310 E. 31st St, Tulsa, OK 74135). Questions must be submitted electronically by Monday, September 28, 2026, at 3:00 p.m. CST, and sealed bids are due by Tuesday, October 13, 2026, at 3:00 p.m. CST.
The RFP does not specify a total contract award amount or pricing structure, as pricing is to be provided by suppliers within their proposals and supporting attachments rather than through the ITEMS section. Bidders must certify compliance with attached terms and conditions, complete and submit a Non-collusion Certificate, and provide staff and industry certifications, certificates of insurance, and detailed proposals addressing typical response times for RMA processing and on-site service calls. All deliverables are to be shipped to the OSU Center for Health Sciences Dock Department (170103 - Information Technology) at 1111 W 17th St, Tulsa, OK 74107, Attn: Michael Robinson. The solicitation includes comprehensive specifications, line drawings for each location, and existing AV equipment lists to guide vendor proposals. No contract term, renewal options, set-asides, or incumbent information is specified in this document.
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11 September 2026
AV Refresh Part 2, Tahlequah & Legacy OSU is seeking a qualified supplier to refresh the AV equipment at our Tahlequah campus in the 4 Learning Labs, Gross Anatomy Lab, and Skills Lab and 4 conference rooms at the Legacy Tower in Tulsa.
11 September 2026
Open 9/11/2026, 12:00 PM CDT Type Request for Proposal Close 10/13/2026, 3:00 PM CDT Number OSUTUL-RFP-001861-2027 Currency US Dollar
Sealed Until 10/13/2026, 3:00 PM CDT
Payment Terms 0% 30, Net 30
11 September 2026
Contacts Teresa Sherrill teresa.sherrill@okstate.edu
Phone +1 918-561-1510
11 September 2026
Commodity Codes Commodity Code Description 32000000 Electronic Components and Supplies 43000000 Information Technology Broadcasting and Telecommunications 43200000 Components for information technology or broadcasting or telecommunications 43210000 Computer Equipment and Accessories 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories 45110000 Audio and visual presentation and composing equipment
11 September 202611 September 202611 September 202611 September 202611 September 202611 September 202611 September 202611 September 202611 September 2026 mailto:teresa.sherrill@okstate.edu
OSU Center for Health Sciences is seeking proposals from a qualified supplier to refresh the audio-visual technology equipment at our OSUCOM-CN Tahlequah campus in the (4) Learning Labs, Gross Anatomy Lab, and Skills Lab, as well as upgrade the (4) public conference rooms at the Legacy Plaza in the Legacy West Tower in Tulsa.
A site visit will be held on Monday, Sept 21, 2026 at the Tahlequah campus (located at: OSUCOM-CN, 19500 E. Ross St, Tahlequah, OK 74464) from 10:00am- 11:30am, and at the Legacy West Tower (located at: 5310 E. 31st St, Tulsa, OK 74135) on the same date from 1:00-2:00pm. Check-in in the Main Lobby at both locations prior to tour.
Questions are due electronically no later than Monday, Sept 28, 2026 by 3:00pm CST via Q/A board. Questions must be submitted individually.
Bids are due electronically no later than Tuesday, Oct 13, 2026 by 3:00pm CST.
All documents related to this RFQ (specifications, etc.) are located in the "Buyer Attachments" section of this online solicitation.
Description
Required to View Event
Prerequisites Required to Enter Bid
11 September 2026
1. Please read and certify that you agree to the attached terms and conditions (7 pages).
2. Please download the attached Non-collusion Certificate; complete and upload.
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Buyer Attachments
1. Frequently Asked Questions
2. Specs, AV Refresh Part 2, FY27_Final.pdf
3. Tahlequah Learning Labs 1-2 Line Drawings.pdf
4. Tahlequah Learning Labs 3-4 Line Drawings.pdf
5. Tahlequah Skills Lab Line Drawings.pdf
6. Tahlequah Gross Anatomy Line Drawings.pdf
7. Legacy Plaza Rooms 1206 and 1207 Line Drawings.pdf
8. Legacy Plaza Room 1215 Line Drawings.pdf
9. Legacy Plaza Room 1209 Line Drawings.pdf
0. Tahlequah Learning Labs, AV Equipment List.xlsx
1. Tahlequah Skills Lab, AV Equipment List.xlsx
2. Tahlequah Gross Anatomy Lab, AV Equipment List.xlsx
3. Legacy Plaza Conference Rooms, AV Equipment List.xlsx
11 September 202611 September 202611 September 202611 September 202611 September 202611 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTI3MzkzNjQxMkZyZXF1ZW50bHkgQXNrZWQgUXVlc3Rpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTUzNTU2ODlTcGVjcyBBViBSZWZyZXNoIFBhcnQgMiBGWTI3X0ZpbmFsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTMzMTIzODdUYWhsZXF1YWggTGVhcm5pbmcgTGFicyAxLTIgTGluZSBEcmF3aW5ncy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTMzMTI2MzhUYWhsZXF1YWggTGVhcm5pbmcgTGFicyAzLTQgTGluZSBEcmF3aW5ncy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwODQ5NTM4NjNUYWhsZXF1YWggU2tpbGxzIExhYiBMaW5lIERyYXdpbmdzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwODQ5NTM4NjVUYWhsZXF1YWggR3Jvc3MgQW5hdG9teSBMaW5lIERyYXdpbmdzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTMzMTQ0MTFMZWdhY3kgUGxhemEgUm9vbXMgMTIwNiBhbmQgMTIwNyBMaW5lIERyYXdpbmdzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTMzMTQ5MzBMZWdhY3kgUGxhemEgUm9vbSAxMjE1IExpbmUgRHJhd2luZ3MucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTMzMTUyMjZMZWdhY3kgUGxhemEgUm9vbSAxMjA5IExpbmUgRHJhd2luZ3MucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTUzNjQ2MDBUYWhsZXF1YWggTGVhcm5pbmcgTGFicyBBViBFcXVpcG1lbnQgTGlzdC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTUzNjc2NzZUYWhsZXF1YWggU2tpbGxzIExhYiBBViBFcXVpcG1lbnQgTGlzdC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTUzNzAxNThUYWhsZXF1YWggR3Jvc3MgQW5hdG9teSBMYWIgQVYgRXF1aXBtZW50IExpc3QueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM0MTIxLTIwOTUzNzMwNTdMZWdhY3kgUGxhemEgQ29uZmVyZW5jZSBSb29tcyBBViBFcXVpcG1lbnQgTGlzdC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Bidder Contact Information Instructions:
1.1 Please provide contact name:
1.2 Please provide contact phone number:
1.3 Please provide contact email address:
1.4
For any solicitation NOT utilizing the ITEMS section to provide "pricing", your proposal and pricing will be uploaded, to the SUPPLIER ATTACHMENTS section or on a separate question in the QUESTIONS section, as instructed in the specifications. By not using the ITEMS section, your submission will show you submitted a bid of $0.00 at time of completion. This is NORMAL when the ITEMS section is not utilized. Do you understand?
Group 2: Supplier Responsibility Instructions:
2.1 Have you had a contract terminated for cause in the last 36 months?
2.2 Please disclose the details of each instance. Include agency name, description, reason for termination, and the date of the termination.
Group 3: Proposal Instructions:
3.1 Please upload your proposal.
Group 4: Response Times Instructions:
4.1 What is your typical response time to begin processing an RMA?
4.2 What is your typical response time to come on-site if we determine that hardware was improperly installed or there any cable termination issues?
Group 5: Vendor Qualifications Instructions:
5.1 Please upload all applicable staff and industry certifications.
5.2 Provide your certificate of insurance.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Tahlequah Learning Labs Refresh: LL1, LL2, LL3, LL4 1 EA - Each
Tahlequah Learning Labs Refresh: LL1, LL2, LL3, LL4
Ship-To-Address - Attn: Michael Robinson Room/Blg CHS Dock Dept 170103 - Information Technology OK State Univ
1111 W 17TH ST
TULSA, OK 74107
United States
P2 Tahlequah Skills Lab A/V Refresh 1 EA - Each
Tahlequah Skills Lab A/V Refresh
Dept 170103 - Information Technology OK State Univ
1111 W 17TH ST
P3 Tahlequah Gross Anatomy Lab A/V Refresh 1 EA - Each
Tahlequah Gross Anatomy Lab A/V Refresh
Dept 170103 - Information Technology OK State Univ
1111 W 17TH ST
P4 Legacy Plaza (public conference rooms) A/V refresh:
1206, 1207, 1209, 1215 1 EA - Each
Legacy Plaza (public conference rooms) A/V refresh: 1206, 1207, 1209, 1215
Dept 170103 - Information Technology OK State Univ
1111 W 17TH ST
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .