Audio Visual for Lincoln High School Multi-Purpose Room

Van Dyke Public Schools in Warren, Michigan, is issuing a Request for Proposal (RFP) for comprehensive audio-visual design services, procurement, and installation at Lincoln High School's newly converted multipurpose room, a space created from the existing school pool to accommodate student extracurricular activities and community events. The procuring jurisdictions are Macomb County and Westland City in Michigan. The project requires an integrated AV technology package that supports various functions, layouts, and audience sizes while delivering quality audio, clear visuals, and user-friendly controls. Bidders must submit proposals across three tiered levels—Good (basic/functional), Better (enhanced), and Best (innovative)—with lump-sum pricing that includes a $50,000 owner's allowance for changes and modifications. Required deliverables include complete design documentation, procurement of new (non-remanufactured) equipment with identified lead times, and full installation services subject to prevailing wage rates in Macomb County. Proposals must contain a cover letter, bid form, complete bill of materials, company profile, business references, required compliance attachments, and a bid bond or certified check equal to 5% of the proposal amount. The evaluation criteria include equipment cost, conformity to specifications, delivery schedule compliance, service and warranty offerings, and references. Critical dates include a March 18, 2026 deadline for written clarification requests, answers posted by March 20, 2026, and sealed bids due March 26, 2026, at 2:00 p.m. at 23500 MacArthur Boulevard, Warren, Michigan 48089. Site visits are mandatory for all bidders to assess existing conditions. Board action is anticipated April 13, 2026, with contract execution and equipment ordering in April/May 2026, installation beginning July/August 2026, substantial completion targeted for September 2026, and project closeout in October 2026.

No specific set-aside designations or restrictions for disadvantaged enterprises are identified in the RFP. As a governmental unit, Van Dyke Public Schools is exempt from state and federal taxes, and pricing should not include tax allocations; however, bidders must address delivery surcharges and other fees within the bid price and provide transparency regarding discounting and cooperative purchasing agreements. No incumbent vendors or current contractors are referenced in the procurement documents. The RFP does not identify an existing AV infrastructure or technology that requires integration with the new system. No specific budget range or award value is provided in the available documentation, though the three-tiered proposal structure and the $50,000 owner's allowance suggest flexibility in project scope and cost. The district reserves the right to reject any or all proposals, award to parties other than the lowest bidder, split awards by items, and make final determinations without appeal.