Asphaltic Road Materials

Travis County Purchasing Office in Austin, Texas has issued Invitation for Bid (IFB) No. 136-BH for Asphaltic Road Materials, seeking qualified suppliers to provide road construction materials. The procurement is structured as a firm fixed-price, estimated quantity contract with no guaranteed purchase amounts, focusing on asphaltic road materials for county infrastructure projects. Suppliers must have plant locations within Travis County or within 10 miles of its boundary, and all materials must conform to Texas Department of Transportation Standard Specifications. Deliveries are required within 48 hours of order placement by the TNR Dispatcher, with bid prices remaining firm for 120 days. The contract term is initially one year, commencing upon award by the Travis County Commissioners Court or December 5, 2025, with potential unilateral extensions by the county for four additional one-year periods and three additional one-month periods, not exceeding a total of 63 months. Bidders are encouraged to submit responses electronically via BidNet, with a secondary option of mail delivery, and the bid opening will be conducted virtually through a Microsoft Teams meeting on October 31, 2025.

The solicitation incorporates specific requirements for potential price escalation, which will be considered by the Purchasing Agent when contractors can substantiate material cost increases. While the contract has an overall Historically Underutilized Business (HUB) utilization goal of 0.00% due to limited subcontracting opportunities, it still mandates environmental compliance and insurance requirements for participants. The procurement does not appear to have specific set-aside designations or restrictions limiting respondent types beyond the geographic proximity requirement for material suppliers. No incumbent vendors are explicitly mentioned in the documentation. While a precise award value is not specified, the contract is structured as an estimated quantity contract, suggesting flexibility in potential procurement volume. Interested vendors must demonstrate capability to meet technical specifications, provide timely deliveries, and comply with county procurement regulations to be considered for award.